Facilities Coordinator Required In Milton Keynes

Total Facilities Recruitment Limited; Milton Keynes; On-site; GBP 26,000 - 34,000; Full time

Job summary

Total Facilities Recruitment Limited is seeking a Facilities Coordinator/Assistant for a high-profile site in Milton Keynes. This on-site role involves managing day-to-day facilities operations, coordinating a facilities team, and liaising with clients and contractors.

The role is temporary to permanent, Monday–Friday 8am–5pm, with on-site responsibilities and a focus on health and safety, security, cleaning, and contractor coordination.

Qualifications

• Basic knowledge of hard and soft services
• IT Literate - ideal to have experience using CAFM system
• Excellent communication skills
• Able to work in a team or unaided

Responsibilities

• Ensure visitors and calls are dealt with professionally and provide guidance as required.
• Coordinate and oversee onsite mechanical, electrical, and plumbing (MEP) services utilising the CAFM System
• Liaise with Landlord to ensure overall service to users in the building is maintained
• Liaise with site contact/client on a regular basis, reporting any issues and concerns
• Maintain security and safety standards; ensure visitors are escorted
• Ensure compliance with health and safety regulations and building codes
• Complete regular office audits to ensure safe, comfortable and maintained environment
• Manage cleaning services, waste management, and recycling programs
• Coordinate and support food & beverage services and concierge functions
• Oversee landscaping and plant maintenance
• Manage pest control and hygiene services
• Coordinate and support mail and courier services
• Engage with landlord and manage parking requirements
• Carry out monthly workplace inspections
• Coordination of site inductions
• Ensure signage and notice boards are kept neat and tidy at all times
• Undertake weekly cleaning quality checks and highlight non-compliance
• To log all outgoing
• Working within the facilities team of commercial property

Skills

Hard & soft services

Communication skills

Teamwork

IT literacy

Tools

CAFM system

Job description

We are currently looking for a Facilities Coordinator/ Assistant to work on our clients high profile site based in Milton Keynes. Overseeing the facilities of the building is a vital part of the day to day running of the building ensuring all facilities run efficiently. While looking after the facilities you will be liaising and attending meetings with clients as well as inducting contractors and carrying out introductions for new starters.

The Facilities Coordinator role will be working five days a week on a temporary to permanent contract. This role will be on site five days a week and assisting with managing the facilities team working Monday to Friday 8am - 5pm.

Temporary

Facilities Coordinator

Responsibilities:

• Ensure visitors/calls are dealt with in a professional manner-Provide assistance and guidance to visitors as required.
• Coordinate and oversee onsite mechanical, electrical, and plumbing (MEP) services utilising the CAFM System
• Liaise with Landlord to ensure overall service to users in the building is maintained.
• Liaise with site contact/client on a regularly, reporting any issues and concerns.
• Maintain security and safety standards as required, ensuring that visitors are escorted.
• Ensure compliance with health and safety regulations and building codes
• Complete regular office audits to ensure safe, comfortable & maintained environment
• Manage cleaning services, waste management, and recycling programs
• Coordinate and support food & beverage services and concierge functions
• Oversee landscaping and plant maintenance
• Manage pest control and hygiene services
• Coordinate and support as required mail and courier services
• Engage with landlord and manage parking requirements
• Carry out monthly workplace inspections.
• Coordination of site inductions.
• Ensure signage and notice boards are kept neat and tidy at all times.
• Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented.
• To log all outgoing
• Working within the facilities team of commercial property

We are looking for candidates with:

• Basic knowledge of hard and soft services
• IT Literate - ideal to have experience using CAFM system
• Excellent communication skills
• Able to work in a team or unaided