Facilities Coordinator

Morgan Hunt UK Ltd; Greater London; Vor Ort; GBP 26.000 - 38.000; Vollzeit

Zusammenfassung

Morgan Hunt UK Ltd is recruiting for a full time permanent Facilities Coordinator to contribute to a safe, efficient, and welcoming environment for colleagues and visitors. The role is fully onsite and the hours are Monday - Friday 8.30am - 4.30pm.

The role combines administrative support, helpdesk management, contractor liaison, and facilities systems oversight. You will work within a fast-paced, collaborative operations team and ensure that maintenance, compliance, and day-to-day facilities

Qualifikationen

• Experience in a facilities/estates/operations coordinator role.
• Experience with helpdesk systems and facilities management software.
• Strong administrative experience including reporting, procurement, and contracts.
• Ability to prioritise under pressure and manage multiple stakeholders in a dynamic setting.

Aufgaben

• Manage the facilities helpdesk, logging, prioritising, and tracking requests to resolution.
• Coordinate preventative maintenance schedules and reactive repairs with contractors and in-house teams.
• Arrange and oversee contractor access, permits, and site inductions.
• Monitor and maintain facilities management systems and logs, including asset registers, maintenance records, and service contracts.
• Ensure compliance with health, safety, and statutory requirements; support audits and remedial actions.
• Support space management, furniture moves, and room set-ups for events and meetings.
• Procure facilities supplies and manage supplier relationships to ensure value and service delivery.
• Produce regular reports on helpdesk activity, maintenance spend, and performance against SLAs.
• Act as a point of contact for building users, escalating complex issues to the Facilities Manager.
• Support emergency procedures, including building evacuations and contractor incident reporting.

Kenntnisse

Facilities coordination

Helpdesk management

Administrative skills

Stakeholder management

Tools

Facilities management software

Jobbeschreibung

We are recruiting for a full time permanent Facilities Coordinator to contribute to maintaining a safe, efficient, and welcoming environment for colleagues and visitors. The role is fully onsite and the hours are Monday - Friday 8.30am - 4.30pm The role combines administrative support, helpdesk management, contractor liaison, and facilities systems oversight. You will work within a fast-paced, collaborative operations team and ensure that maintenance, compliance, and day-to-day facilities tasks are completed. You will support the smooth delivery of events and core services across the site while maintaining high standards of health and safety and stakeholder communication.

Key Responsibilities:

• Manage the facilities helpdesk, logging, prioritising, and tracking requests to resolution
• Coordinate preventative maintenance schedules and reactive repairs with contractors and in-house teams
• Arrange and oversee contractor access, permits, and site inductions
• Monitor and maintain facilities management systems and logs, including asset registers, maintenance records, and service contracts
• Ensure compliance with health, safety, and statutory requirements; support audits and remedial actions
• Support space management, furniture moves, and room set-ups for events and meetings
• Procure facilities supplies and manage supplier relationships to ensure value and service delivery
• Produce regular reports on helpdesk activity, maintenance spend, and performance against SLAs
• Act as a point of contact for building users, escalating complex issues to the Facilities Manager
• Support emergency procedures, including building evacuations and contractor incident reporting

Experience Requirements:

• Proven experience in a facilities, estates, or operations coordinator role in a public-facing or event environment
• Experience managing helpdesk systems and facilities management software
• Strong administrative experience, including reporting, procurement, and contract management
• Ability to prioritize under pressure and manage multiple stakeholders in a dynamic setting