Facilities & Administration Coordinator

Howard James Recruitment Consultancy Ltd; Wilmslow; On-site; GBP 28,000 - 36,000; Full time

Job summary

Howard James Recruitment Consultancy Ltd is seeking a organised Facilities & Administration Coordinator to support a busy workplace in Wilmslow. You will oversee daily office operations, health and safety duties and general admin tasks to keep the site running smoothly.

You will liaise with landlords, service providers and internal teams to resolve issues, coordinate office services and coordinate visitor arrangements, events and site projects on site.

Qualifications

• Experience or training relating to UK health and safety requirements.
• Strong communication skills and confidence supporting a range of stakeholders.
• Proactive, customer-focused approach and ability to resolve day-to-day issues.
• Flexibility and confidence managing changing priorities in a fast-paced environment.
• Strong attention to detail and an understanding of confidentiality.
• Good IT skills and confidence using administrative and business software.
• Fluent English.

Responsibilities

• Coordinate day-to-day office operations, including housekeeping and building services.
• Liaise with landlord and providers to resolve issues and keep facilities running.
• Process invoices and purchase orders; maintain records and update databases.
• Order stationery and office supplies.
• Support budget tracking, reporting and monthly planning.
• Coordinate visitor arrangements and provide a welcoming experience for internal and external guests.
• Organise employee activities, engagement events and community or outreach programmes.
• Work with local teams to understand needs and provide responsive workplace support.
• Coordinate site projects, including office improvements, refurbishments and renovations.
• Identify practical ways to improve the workplace experience.
• Carry out other coordination and administrative tasks.

Skills

Health & safety knowledge

Strong communication

Customer-focused

Attention to detail

IT skills

Education

Experience or training in UK health and safety

Tools

Administrative software

Job description

Facilities & Administration Coordinator

Location: Wilmslow, Manchester

Hours: Full time, Monday to Friday

Working arrangement: On site

We’re looking for an organised, service-focused Facilities & Administration Coordinator to help keep a busy workplace running smoothly. This varied role combines office coordination, administration, facilities support and day-to-day health and safety responsibilities.

You’ll work with colleagues across the business and with external service providers to maintain a welcoming, safe and efficient office. You’ll also help coordinate workplace activities and improve the experience for employees and visitors.

What you’ll do

• Coordinate day-to-day office operations, including housekeeping, maintenance and building services.
• Liaise with the landlord and providers such as security and cleaning teams to resolve issues and keep facilities running effectively.
• Provide general administrative support, including processing invoices and purchase orders, maintaining records and updating databases.
• Order stationery, office equipment and other workplace supplies.
• Support workplace budget tracking, reporting and monthly planning.
• Coordinate visitor arrangements and provide a welcoming experience for internal and external guests.
• Help organise employee activities, engagement events and community or outreach programmes.
• Work with local teams to understand their needs and provide responsive workplace support.
• Coordinate site projects, including office improvements, refurbishments and renovations.
• Look for practical ways to improve the workplace experience.
• Carry out other coordination and administrative tasks to support the wider team.

Health and safety responsibilities

• Help maintain a safe working environment and support the application of relevant UK health and safety requirements.
• Keep local health and safety documentation up to date and help monitor site requirements.
• Coordinate local health and safety topics, scheduled meetings and related projects.
• Raise potential risks promptly with the appropriate site and leadership contacts.
• Liaise with the relevant teams during local emergencies and support crisis response arrangements.
• Act as a point of contact for external medical services on workplace matters such as ergonomics.
• Attend relevant training, which may include first aid and fire safety.

What we’re looking for

• Experience or training relating to UK health and safety requirements.
• Strong communication skills and confidence supporting a range of stakeholders.
• A proactive, customer-focused approach and the ability to resolve day-to-day issues.
• Flexibility and confidence managing changing priorities in a fast-paced environment.
• Strong attention to detail and an understanding of confidentiality.
• Good IT skills and confidence using administrative and business software.
• Fluent English.

Experience

At least three years’ relevant experience is preferred. Experience in a multinational organisation, hospitality, real estate or facilities management would be an advantage