Onsite Facilities Coordinator: Client Liaison & Ops

Total Facilities Recruitment Limited; Milton Keynes; On-site; GBP 26,000 - 34,000; Full time

Job summary

Total Facilities Recruitment Limited is seeking a Facilities Coordinator/Assistant for a high-profile site in Milton Keynes. This on-site role involves managing day-to-day facilities operations, coordinating a facilities team, and liaising with clients and contractors.

The role is temporary to permanent, Monday–Friday 8am–5pm, with on-site responsibilities and a focus on health and safety, security, cleaning, and contractor coordination.

Qualifications

• Basic knowledge of hard and soft services
• IT Literate - ideal to have experience using CAFM system
• Excellent communication skills
• Able to work in a team or unaided

Responsibilities

• Ensure visitors and calls are dealt with professionally and provide guidance as required.
• Coordinate and oversee onsite mechanical, electrical, and plumbing (MEP) services utilising the CAFM System
• Liaise with Landlord to ensure overall service to users in the building is maintained
• Liaise with site contact/client on a regular basis, reporting any issues and concerns
• Maintain security and safety standards; ensure visitors are escorted
• Ensure compliance with health and safety regulations and building codes
• Complete regular office audits to ensure safe, comfortable and maintained environment
• Manage cleaning services, waste management, and recycling programs
• Coordinate and support food & beverage services and concierge functions
• Oversee landscaping and plant maintenance
• Manage pest control and hygiene services
• Coordinate and support mail and courier services
• Engage with landlord and manage parking requirements
• Carry out monthly workplace inspections
• Coordination of site inductions
• Ensure signage and notice boards are kept neat and tidy at all times
• Undertake weekly cleaning quality checks and highlight non-compliance
• To log all outgoing
• Working within the facilities team of commercial property

Skills

Hard & soft services

Communication skills

Teamwork

IT literacy

Tools

CAFM system

Job description

Total Facilities Recruitment Limited is seeking a Facilities Coordinator/Assistant for a high-profile site in Milton Keynes. This on-site role involves managing day-to-day facilities operations, coordinating a facilities team, and liaising with clients and contractors.

The role is temporary to permanent, Monday–Friday 8am–5pm, with on-site responsibilities and a focus on health and safety, security, cleaning, and contractor coordination.