Dual-Site Facilities Administrator | Maximo/CAFM Pro

VIVO Defence Ltd; Campton; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

VIVO Defence Ltd is seeking an organised Administrator to support two busy site operations at Chicksands and Henlow. You will provide essential admin support to the Service Manager and Built Estate Manager, coordinating maintenance activities, raising work orders, and managing documentation.

This dual-site role requires a proactive, detail-driven individual with strong Microsoft Office skills, experience with CAFM systems (Maximo preferred), and the ability to liaise with contractors and DIO

Qualifications

• Organised and proactive administrator with strong attention to detail.
• Excellent communication with internal teams, customers and contractors.
• Proficient in Microsoft Office and data handling.

Responsibilities

• Raise and close work orders and purchase orders.
• Maintain records and generate reports for performance.
• Coordinate with managers, contractors and DIO representatives.
• Provide first point of contact for site visitors and support meetings.

Skills

Organised

Proactive

Attention to detail

Communication skills

Tools

Microsoft Excel

Microsoft Word

Maximo

Job description

VIVO Defence Ltd is seeking an organised Administrator to support two busy site operations at Chicksands and Henlow. You will provide essential admin support to the Service Manager and Built Estate Manager, coordinating maintenance activities, raising work orders, and managing documentation.

This dual-site role requires a proactive, detail-driven individual with strong Microsoft Office skills, experience with CAFM systems (Maximo preferred), and the ability to liaise with contractors and DIO