Facilities Admin Coordinator – Defence Site

VIVO Defence Services; Yeovilton; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave

Volunteer leave

One paid professional subscription

Life Assurance Policy

Employee discount and reward schemes

Job summary

VIVO Defence Services currently seeks an organised Administrator to join our team at RNAS Yeovilton, providing essential site administration and support to the Area Manager and Site Management Team.

Your role includes managing CAFM work orders, raising Purchase Orders, coordinating maintenance, and ensuring smooth daily operations across the Defence estate. A full UK driving licence is required.

Qualifications

• Educated to NVQ Level 2 or equivalent practical experience.
• Good working knowledge of Microsoft Office.
• Experience using a CAFM system is advantageous.
• Full UK driving licence is required with occasional travel across the Southwest.

Responsibilities

• Provide comprehensive administrative support across the site.
• Manage work orders through the CAFM system from initiation to completion.
• Raise and receipting purchase orders and coordinate planned maintenance with Site Management.
• Organise appointments, meeting rooms, and site access for visitors, colleagues and contractors.
• Prepare reports, agendas, minutes and action logs; maintain filing systems.

Skills

Administrative experience

Microsoft Office

Education

NVQ Level 2

Tools

CAFM system

Job description

VIVO Defence Services currently seeks an organised Administrator to join our team at RNAS Yeovilton, providing essential site administration and support to the Area Manager and Site Management Team.

Your role includes managing CAFM work orders, raising Purchase Orders, coordinating maintenance, and ensuring smooth daily operations across the Defence estate. A full UK driving licence is required.