Dual-Site Facilities Admin Lead

VIVO Defence Services; Shefford; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Hybrid work structure

Job summary

VIVO Defence Services is seeking an organised Administrator to support two RAF sites in Chicksands & Henlow. You will coordinate maintenance activities, manage work orders, purchase orders and documentation, and produce reports for the Service Manager and Built Estate Manager.

Ideal candidates will be highly organised, data-driven, and proficient in Microsoft Office. A full UK driving licence and BPSS clearance are required, with a hybrid two-site pattern and flexible scheduling.

Qualifications

• Experience in administration, ideally in facilities management or operations.
• Highly organised with ability to prioritise a varied workload.
• Excellent Microsoft Office skills, especially Excel and Word.
• Full UK driving licence and access to own vehicle.

Responsibilities

• Raise and close work orders.
• Create and issue job packs.
• Raise purchase orders and maintain records.
• Maintain spreadsheets and generate operational reports.
• Organise meetings and take minutes.
• Liaise with managers, contractors and DIO representatives.
• Support two-site operations (Chicksands & Henlow).

Skills

Microsoft Office

Organisational skills

Tools

Maximo

CAFM

Job description

VIVO Defence Services is seeking an organised Administrator to support two RAF sites in Chicksands & Henlow. You will coordinate maintenance activities, manage work orders, purchase orders and documentation, and produce reports for the Service Manager and Built Estate Manager.

Ideal candidates will be highly organised, data-driven, and proficient in Microsoft Office. A full UK driving licence and BPSS clearance are required, with a hybrid two-site pattern and flexible scheduling.