Site-Based Admin & Operations Coordinator

VIVO Defence; Yeovil; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave

Volunteer leave

One paid professional subscription

Life Assurance Policy

Employee discount and reward schemes

Job summary

VIVO Defence Services is seeking an organised administrator to join the team at RNAS Yeovilton. You will provide comprehensive administrative support, manage CAFM work orders, raise purchase orders and coordinate PM and reactive tasks to ensure efficient site operations.

The role requires strong organisational skills, experience with CAFM and MS Office, and a full UK driving licence for occasional travel across the Southwest. The contract is a 6-month FTC, on-site only.

Qualifications

• NVQ Level 2 or equivalent relevant experience.
• Proficient in Microsoft Office and CAFM systems.
• Strong organisational and communication skills.

Responsibilities

• Provide comprehensive administrative support on site at RNAS Yeovilton.
• Manage work orders in the CAFM system from initiation to completion.
• Raise and receip t purchase orders and assist with PM and reactive tasks.
• Organise appointments, meeting rooms, and site access; greet visitors.
• Prepare reports, agendas, minutes and action logs; maintain filing systems.
• Support Health and Safety administration and coordinate visitor access and gate bookings.
• Provide general secretarial support across departments and assist with travel arrangements.

Skills

Organised

Attention to detail

Communication skills

Customer service

Education

NVQ Level 2 or equivalent

Tools

Microsoft Office

CAFM system

Job description

VIVO Defence Services is seeking an organised administrator to join the team at RNAS Yeovilton. You will provide comprehensive administrative support, manage CAFM work orders, raise purchase orders and coordinate PM and reactive tasks to ensure efficient site operations.

The role requires strong organisational skills, experience with CAFM and MS Office, and a full UK driving licence for occasional travel across the Southwest. The contract is a 6-month FTC, on-site only.