Office Support Pharma

Oxford Global Resources; Nottingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading pharmaceutical services provider in Nottingham is seeking an Administrative Assistant to support daily office operations in a fast-paced technical environment. The ideal candidate has 2-4 years of experience, is proficient with Microsoft Office, and has strong organizational and communication skills. This role involves document control, preparing reports, and assisting teams with general coordination tasks. The position offers an opportunity to contribute to a purpose-driven organization.

Qualifications

• 2-4 years of administrative experience in a technical or regulated environment.
• Proficiency in Word, Excel, and PowerPoint.
• Strong attention to detail and organizational skills.

Responsibilities

• Support daily office administration and document control.
• Prepare and maintain reports and invoices accurately.
• Organize files to meet audit and compliance standards.
• Assist with scheduling and data tracking.

Skills

Proficiency with Microsoft Office applications

Excellent organizational skills

Strong attention to detail

Good communication skills

Education

High school diploma or equivalent

Additional business or admin training

Job description

We are looking for an admin assistant for our client in the pharmaceutical industry.

About the Client

Our client is a global science-driven organization with a strong presence in the UK, known for supporting research, manufacturing, and analytical operations in the biotechnology and pharmaceutical fields. The site plays a key role in ensuring smooth business operations that enable scientists, engineers, and manufacturing professionals to focus on innovation and production excellence. Working here means being part of a professional, purpose-driven environment where administrative efficiency supports real-world impact.

Job Description

The Administrative Assistant will provide organizational and clerical support to ensure the seamless operation of daily activities within a fast-paced technical environment. This includes handling documentation, coordinating communications, and maintaining accurate records that support laboratory, production, or quality operations. The role requires someone proactive, detail-oriented, and comfortable supporting teams that work under regulated industry standards.

Responsibilities

• Support daily office administration, document control, and internal communication
• Prepare and maintain reports, invoices, and correspondence accurately
• Organize digital and physical files to meet audit and compliance standards
• Assist teams with scheduling, data tracking, and general coordination

Requirements

• 2-4 years of administrative experience, ideally within a technical or regulated environment
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint)
• Excellent organizational and communication skills with strong attention to detail
• High school diploma or equivalent; additional business or admin training is an advantage

Ref number: 26687