Office / Projects Administrator

Aqua Tech Recruitment; Nottingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering company in the UK is looking for an experienced Project / Office Administrator to provide administrative and procurement support. In this role, you'll coordinate supplier communications, manage purchase orders, and support project managers with documentation. The ideal candidate should have experience in similar roles within the engineering or construction sectors and be proficient in MS Office. This position offers a competitive salary and benefits within a supportive team environment.

Benefits

Long-term career development

Competitive salary and benefits

Collaborative team environment

Qualifications

• Previous experience as a Project Administrator or similar role is essential.
• Strong understanding of purchasing processes.
• Excellent organisational abilities and multitasking skills.

Responsibilities

• Raise purchase orders and manage supplier communications.
• Source and procure materials in line with project needs.
• Assist Project Managers with documentation and reporting.

Skills

Purchasing processes

Supply chain coordination

Organisational skills

Supplier management

MS Office proficiency

Attention to detail

Proactive approach

Tools

MS Office

ERP systems

Job description

Aqua-Tech Recruitment are currently working on behalf of a highly reputable engineering company operating within the construction and utilities sector. Due to continued project growth, they are seeking an experienced Project / Office Administrator to join their dynamic team. This is a great opportunity to be part of a forward-thinking business delivering large-scale infrastructure and utility projects across the UK.

The Role

As a Project / Office Administrator, you will provide essential administrative and procurement support to project teams, ensuring materials, equipment and documentation are delivered efficiently and accurately. You’ll be the key link between internal teams, suppliers, and site staff, helping projects run smoothly from procurement through to completion.

Key Responsibilities

• Raise purchase orders, track deliveries and manage supplier communication.
• Source and procure materials, plant and equipment in line with project requirements.
• Support Project Managers with administrative tasks, documentation control, and reporting.
• Maintain accurate project records, schedules, and procurement logs.
• Liaise with suppliers to negotiate pricing, lead times, and terms.
• Assist with invoice matching and resolving supplier queries.
• Coordinate document submissions, RAMS, permits and compliance paperwork.
• Prepare project packs, update spreadsheets, and support general office administration.
• Ensure all procurement activities comply with internal processes and industry standards.

Key Skills & Experience Required

• Previous experience as a Project Administrator, Buyer, Procurement Assistant, or similar role—ideally within engineering, construction, utilities, or infrastructure.
• Strong understanding of purchasing processes and supply chain coordination.
• Excellent organisational skills with the ability to prioritise and manage multiple tasks.
• Confident communicator with strong supplier and stakeholder management skills.
• Proficient in MS Office (Excel, Word, Outlook); experience with procurement or ERP systems is desirable.
• High attention to detail, accuracy and a proactive approach.
• Ability to work well within a fast-paced project environment.

What’s in It for You?

• Opportunity to join a stable and growing engineering company.
• Long-term career development and training.
• Competitive salary + benefits package.
• Supportive, collaborative team environment.
• Exposure to large infrastructure and utilities projects