Office Manager / PA

TipTopJob; Maidstone; On-site; GBP 30,000 - 45,000; Full time

Job summary

A well-established company in the sensitive business sector is seeking a highly skilled Office Manager / Personal Assistant. This role requires someone with a demonstrable track record in office management, exceptional organisational skills, and the ability to manage confidential information with discretion. The job includes diary management, facilitating meetings, and preparing reports for senior management, all while adhering to high-quality assurance standards.

Qualifications

• Demonstrable track record in an Office Management/PA/Secretarial role.
• Exceptional organisational, planning, and time management skills.
• High level of discretion and confidentiality.

Responsibilities

• Provide comprehensive secretarial and administrative support to the leadership team.
• Manage diaries, organise meetings and travel.
• Handle confidential documents securely and maintain office systems.

Skills

Organisational skills

Time management

Problem-solving abilities

Communication skills

Attention to detail

Tools

MS Office

Job description

Overview

Our client, a well-established company operating in a sensitive business sector, is seeking a highly skilled Office Manager / Personal Assistant to support the leadership team. This is an exciting opportunity for a candidate with a demonstrable track record in office management and secretarial duties, with strong leadership to join a company that values discretion, confidentiality, and adherence to regulatory policies and procedures.

Responsibilities

• Provide comprehensive secretarial and administrative support to the leadership team
• Manage diaries, organise meetings and travel, and conduct research
• Prepare and edit reports for senior management
• Maintain documentation for governance and assessments
• Handle confidential documents securely and maintain office systems
• Accurately take minutes at meetings
• Manage facilities and lead key strategic projects for the MD
• Take briefs, plan tasks with roadmaps to meet deadlines, and implement stakeholder engagement
• Adapt to change, assess risks and opportunities while adhering to regulatory policies
• Prepare and review tenders
• Demonstrate working knowledge of quality assurance standards (ISO 9001, 14001, 27001)

Requirements

• Demonstrable track record in an Office Management/PA/Secretarial role
• Exceptional organisational, planning, and time management skills
• Strong attention to detail and problem-solving abilities
• Capacity to work under pressure and meet deadlines
• Excellent written and oral communication skills
• Ability to work cross-functionally with diverse clients, including government departments
• High level of discretion and confidentiality
• Proficiency in MS Office
• Ability to manage costs to budget
• Non-smoker
• Eligible to work full-time in the UK
• Hours for this role are Monday to Friday 8.30am – 5.30pm