Office Manager/ PA

Michael Page (UK); London; On-site; GBP 36,000 - 45,000; Full time

Job summary

A family-run professional services business in North West London is seeking an Office Manager to oversee operations and HR functions. This role offers a friendly work environment and a structured schedule of 9am-5pm, Monday to Thursday. The ideal candidate will have strong organisational skills, experience in a similar role, and proficiency in Microsoft Office.

Benefits

21 days holidays

Bank holidays

Jewish holidays

Qualifications

• Previous experience in a similar Office Manager role.
• Experience in an administrative role.

Responsibilities

• Oversee day-to-day office operations and HR function.
• Manage inventory and procurement.
• Coordinate employee benefits and payroll administration.

Skills

Organisational Skills

Problem-Solving

Communication

Interpersonal Abilities

Attention to Detail

Tools

Microsoft Office

Job description

• Brilliant opportunity to work for family run business
• North West London

About Our Client

They are a family run professional services business and were established over 70 years ago. They have circa 50 people in the office and have grown organically very quickly over the last few years and are continuing to grow, so this is a great time to join them. They are a really, really friendly place to work as well as being really professional and hard working.

Job Description

• Oversee day-to-day office operations, ensuring a productive, efficient and welcoming work environment
• Service all office equipment (e.g. photocopier, coffee machine etc)
• Coordinate office maintenance and repairs as needed, including managing external contractors for minor or ongoing issues
• Manage inventory and procurement, ensuring cost-effective purchasing
• Maintain inventory of all equipment, office keys etc.
• Act as point of contact with our IT provider
• Opening and sorting the incoming post & managing outgoing post
• Handle generic email mailbox
• Health & Safety

• Oversee HR function including staff on-boarding, off-boarding and employee records management
• Assist in the development and implementation of HR policies and procedures
• Act as point of contact with our outsourced HR consultants
• Act as a point of contact for employee queries and concerns, fostering a positive work environment
• Coordinate employee benefits, leave requests, and payroll administration
• Handle sensitive information with discretion and maintain confidentiality at all times
• Liaise with insurance companies for arrangements of Terms of Business and other admin requirements
• Carry out file checks to ensure accuracy and completeness of filed data

• There will also be a PA element to the role. That could be booking some travel, sorting visas etc for the CEO

Please note this role is 4 days a week Monday - Thursday in the office in North West London. But this is very much a 9am-5pm role and it is highly unlikely you will do any more hours than this.

The Successful Applicant

• Previous experience in a similar Office Manager role
• Strong organisational and problem-solving skills, and a quick thinker
• A highly organised individual with exceptional attention to detail
• Excellent communication and interpersonal abilities
• Experience in an administrative role
• Proficiency in Microsoft Office suite, particularly Word and Excel, and generally technically competent
• Discretion and professionalism when handling confidential information
• An understanding of HR practices

What's on Offer

£36,000 - £45,000 (dependent on the candidate) 21 days holidays, plus bank holidays and Jewish holidays.