Office Manager & PA/EA - Global Marketing Agency - London / Hybrid

ZipRecruiter; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An innovative global B2B marketing agency is seeking a dynamic Office Manager and PA to ensure seamless office operations and provide comprehensive support to the CEO and MD. This role involves managing supplies, coordinating travel, and organising team events while maintaining a vibrant office culture. The ideal candidate will possess exceptional organisational skills, a tech-savvy approach, and the ability to handle confidential information with discretion. Join a collaborative environment where your contributions will help shape the success of a fast-growing team dedicated to excellence.

Qualifications

• Proven experience as an Office Manager, PA/EA or similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage supplies, organise team events, and schedule meetings.
• Provide comprehensive PA support to the CEO and MD.
• Oversee day-to-day office operations for efficiency.

Skills

Microsoft Office Suite

Xero

Navan

Monday.com

Organisational Skills

Communication Skills

Problem-Solving Skills

Tools

Project Management Tools

Job description

Job Description

"(PA/ EA & Office Manager, Email Management, CEO PA, Diary, travel, diary co-ordination, travel, tech savvy, new starter setup, meeting and greeting customers, office supplies and day to day office admin)"

Global B2B Marketing Agency

London / Hybrid - 3 days office

Amazing culture!

Circa 65 staff

Supporting 2 Directors (PA) and Office Management / Admin

Job Description

Office Manager & PA

The Office Manager and PA will be responsible for ensuring the smooth operation of the office, managing supplies, organising team events, scheduling meetings, booking travel, and providing comprehensive PA support to the CEO and MD.

This role requires exceptional organisational skills, attention to detail, and the ability to multitask effectively in a fast-paced setting.

Key Responsibilities

Personal Assistant Duties

Provide comprehensive PA support to the CEO and MD, including managing calendars, emails, travel and correspondence.

Handle confidential information with discretion and professionalism.

Assist with personal tasks and errands as needed.

Work at ease across time zones when the CEO and MD are travelling, ensuring they have everything they need for their days in their respective time zones before logging off in the UK.

Office Management

Oversee day-to-day office operations to ensure efficiency and productivity.

Manage office supplies inventory and place orders as needed.

Coordinate maintenance and repairs for office equipment and facilities.

Implement and maintain office policies and procedures.

Serve as the primary point of contact for office-related inquiries. Team Support

Organise and coordinate team events, including meetings, workshops, socials, summer parties and Christmas parties.

Assist with onboarding new employees and ensuring they have the necessary resources and IT set-up.

Work with their IT management firm to troubleshoot IT issues within the team and ensure they are resolved in a timely manner.

Facilitate communication and collaboration among team members.

Meeting and Travel Coordination

Schedule and manage appointments, meetings, and conference calls for the CEO and MD.

Arrange travel accommodations, including flights, hotels, and transportation.

Prepare itineraries and ensure all travel arrangements are confirmed.

Administrative Support

Prepare and edit documents, reports, and presentations.

Conduct research and compile data for various projects.

Manage fi ling systems and ensure documents are organised and accessible.

Requirements

Proven experience as an Office Manager, PA/EA or similar role.

Excellent organisational and time management skills.

Strong written and verbal communication skills.

Comfortable with technology and using a range of business tools and platforms.

Ability to work independently and as part of a team.

High level of discretion and professionalism.

Skills

Proficiency in Microsoft Office Suite, Xero, Navan and Monday.com high desired.

Experience in a B2B marketing agency or fast-growing business.

Familiarity with project management tools and software.

Strong problem-solving skills and ability to adapt to changing priorities.

If this sounds like you - get in touch! :-)

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