Office Manager & PA

PPA; Greater London; Hybrid; GBP 32,000 - 40,000; Part time

Job summary

Join a forward-thinking organisation at the forefront of the specialist media industry as an Office Manager & Personal Assistant. This hybrid role offers the chance to support senior leadership while managing diverse office responsibilities in a collaborative environment. You will play a key role in ensuring smooth operations, from diary management and meeting organisation to overseeing IT systems and membership administration. If you're proactive, detail-oriented, and thrive in an inclusive workplace, this is a fantastic opportunity to contribute to a vibrant team shaping the future of publishing. Don't miss your chance to apply!

Benefits

Competitive Salary

Hybrid Working Model

Collaborative Environment

Professional Growth Opportunities

Qualifications

• Proven experience as a PA to senior leadership with excellent diary management.
• Strong administrative expertise and experience in project management.

Responsibilities

• Manage diaries, organise meetings, and handle travel logistics for the CEO.
• Oversee day-to-day office operations ensuring a welcoming environment.

Skills

Diary Management

Administrative Expertise

Project Management

Attention to Detail

Problem-Solving

Collaboration

Tools

Microsoft Office

CRM systems

CMS systems

Job description

At the Professional Publishers Association (PPA), we're at the forefront of championing the specialist media industry, representing businesses from multinational corporations to independent publishers. Our work spans magazines, online content, live events, podcasts, and more, engaging and influencing diverse audiences. With our subsidiary, Magnetic, we aim to maximise returns from multi-channel magazine brands. Now, we're looking for a highly capable Office Manager & Personal Assistant (PA) to join our Operations team.

About the role:

As the Office Manager & PA, you'll ensure the smooth and efficient running of our organisation by supporting the Operations Director, CEO, and wider team. This varied role combines PA to the CEO responsibilities, office and administration management, and programme support.

What we offer:

• A competitive salary of £40,000 (£32,000 pro rata).
• A permanent, part-time position (4 days/28 hours per week) in a collaborative and forward-thinking environment.
• A hybrid working model, blending office presence in Central London with the flexibility of working from home.
• Opportunities to manage diverse responsibilities, from PA support and office management to IT and programme coordination.
• A collaborative, inclusive culture that supports professional growth and continuous improvement.

Key responsibilities:

• PA support: Manage diaries, organise meetings, handle travel logistics, and provide trusted gatekeeper support to the CEO.
• Office management: Oversee day-to-day office operations, ensuring a safe and welcoming work environment.
• Programme support: Assist in planning and coordinating cross-departmental projects, tracking milestones, and streamlining processes.
• Membership administration: Maintain CRM systems, manage membership renewals, and support member queries, including press cards and barcode management.
• IT & systems oversight: Support website updates, optimise IT systems, provide staff training, and liaise with external providers to ensure a secure and efficient digital environment.

We're looking for someone who:

• Has proven experience as a PA to senior leadership, with excellent diary and task management skills.
• Brings strong administrative expertise and experience in programme or project management.
• Is proficient in IT systems, including Microsoft Office, and has experience using CRM and CMS systems.
• Displays exceptional attention to detail, problem-solving capabilities, and a proactive mindset.
• Thrives in a collaborative, inclusive workplace and is committed to fostering equality, diversity, and inclusion.

The PPA is dedicated to creating an inclusive environment for all. We welcome applicants from diverse backgrounds and experiences, believing in the strength of diversity to enhance our team and our impact.

Applications close Sunday 9 February 2024.

Don't miss this chance to be part of a vibrant team that's shaping the future of the publishing industry. Apply today!

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative

Industries

Business Content