PA and Assistant Office Manager

TN United Kingdom; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a motivated and organized Personal Assistant to support its Senior Management Team. This role is crucial for ensuring smooth office operations and providing vital support to senior leaders. The ideal candidate will have advanced skills in Office365, exceptional organizational abilities, and strong stakeholder management skills. You will be instrumental in managing diaries, arranging meetings, and facilitating effective communication across the organization. Join a dynamic team that values diversity and offers a range of benefits, including a competitive salary and opportunities for professional growth.

Benefits

25 days holiday entitlement

Pension schemes

Bonus schemes

Share awards

Healthcare

Gym membership

Employee assistance

Qualifications

• Experience in similar roles in a corporate environment.
• Advanced skills in Office365 and diary management.

Responsibilities

• Managing diaries and arranging meetings for SMT.
• Booking travel and processing expenses.
• Taking minutes at meetings and ensuring follow-up.

Skills

Office365 (SharePoint, Excel, PowerPoint)

Diary Management

Minute Taking

Communication Skills

Stakeholder Management

Problem Solving

Organizational Skills

Education

GCSE English

GCSE Maths

Job description

Job Description

We are seeking a motivated and organised PA for our D2C Senior Management Team (SMT), who’ll also serve as an assistant Office Manager. This role is essential in ensuring the smooth operation of our London office and providing vital support to our senior leaders.

What does the job involve?

Personal Assistant duties

• Managing diaries and arranging meetings for SMT
• Booking travel/accommodation and processing expenses
• Supporting in preparation and distribution of senior management meeting packs including for Executive Committee and Board
• Organising, attending, and taking minutes at internal and external meetings and ensuring follow-up
• Tracking action logs and ensuring follow-up
• Assisting in preparing documents, presentations, and reports for the senior management team, including internal communications for the MD
• Acting as a point of contact for internal and external stakeholders, handling inquiries and directing them appropriately
• Working collaboratively with other EAs/PAs to ensure alignment with the rest of ExCo and D2C SMT and providing cover for other EAs if required

Assistant Office Manager duties

• Working closely with the Office Manager and building management to manage day-to-day office operations including:
• Coordinating visitors
• Maintaining tidy office space and meeting rooms
• Keeping communal kitchen area tidy and well-stocked
• Managing meeting room and desk booking processes
• Acting as a First Aider and Fire Marshall for the office
• Supporting Office Manager and Social Committee to organise and coordinate office events

Candidate Requirements

• Experience of working in similar roles in a corporate environment
• Advanced skills in Office365 (SharePoint, Excel, PowerPoint), electronic diary and email management
• Advanced skills in minute taking and audio typing
• Qualifications: A*-C in GCSE English and Maths (or equivalent)

Knowledge & Skills

• Advanced stakeholder management skills, with the ability to build effective relationships across all levels
• Highly organised with exceptional attention to detail
• Excellent written and verbal communication skills
• Team player who collaborates effectively and is flexible
• Ability to manage complex information and summarise effectively
• Lateral thinker with problem-solving skills
• Diplomatic and discreet in handling sensitive matters
• Proactive, able to work independently

About Us

AJ Bell is a leading investment platform business in the UK, offering a range of solutions for various investors. We are a FTSE 250 company with a commitment to a friendly, team-oriented environment. We value diversity and inclusion and offer numerous benefits to our employees.

Benefits

Starting salary of £30k - £40k, holiday entitlement starting at 25 days, pension schemes, bonus schemes, share awards, healthcare, gym, employee assistance, and many more benefits.

Hybrid Working

Our hybrid model involves working 3-4 days in the office, with the first 3 months full-time in-office for new starters. We promote mutual respect and equal opportunities for all employees.

If you're interested or want to learn more, we encourage you to apply.