Office Manager / Executive Assistant - Guernsey

C&C Search Ltd; England; Hybrid; GBP 70,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Office Manager / Executive Assistant in Guernsey. This dual role requires high-level administrative support and strong office management skills. Responsibilities include managing office workflow and providing support to senior executives. The ideal candidate will be calm, organized, and possess excellent communication skills. This position offers a salary of £70-£80k with a hybrid work setup.

Qualifications

• Considerable experience in a senior secretarial role with a high level of secretarial skills.
• Willingness to learn about fund administration and asset management.
• Flexibility and willingness to meet deadlines.

Responsibilities

• Provide comprehensive support to the Managing Director and other Principals.
• Manage office functions ensuring efficiency.
• Act as a liaison between the Principals and stakeholders.

Skills

Excellent communication

Organisational skills

Ability to prioritise

Flexibility

Professionalism

Social adaptability

Job description

Overview

C&C Search is currently recruiting an Office Manager / EA in an exciting dual role based in Guernsey.

Position: Office Manager and Executive Assistant

Salary: £70-£80,000

Hybrid set up: 5 days in the office

What they do: Finance

Company culture and what makes them great to work for: This role as Office Manager/ Executive Assistant requires a professional who excels in office operations while providing high-level administrative support to senior executives. We are looking for a calm and experienced EA who will provide primary support for 2 people, whilst looking after an office of 16 people. We are looking for someone unflappable who can come in and hit the ground running.

Office Management

• Responsible for entire office management of the Guernsey office and ensuring the office is set up to ensure efficiency and smooth workflow;
• Maintain office supplies, equipment and vendor relationships;
• Manage office budgets, including expense tracking and invoice processing;
• Coordinate office events and team meetings;
• Implement and maintain office policies and procedures;
• Preparation of room for meetings, welcome and attend to guests, as and when required, arrangements for conference/video calls and presentations,
• Ensure compliance with local workplace safety regulations;
• Assist with special projects and company initiatives as assigned;
• Research and implement office management best practices and technology solutions;
• Act as first point of contact for all office-related IT issues and coordinate with the Company’s IT team to ensure the smooth running of the Guernsey office technology;
• Ensure the office reflects the culture: understated, welcoming and well-run.

Executive Assistant

• Provide comprehensive administrative support to the Managing Director, Operating Partner and Director (the “Principals”), including managing calendars, scheduling meetings, prioritising Principal’s workloads and coordinating travel;
• Prioritise and follow up on tasks, meetings and key deliverables;
• Handle confidential information with discretion and professionalism;
• Provide real-time support and anticipate Principals’ needs in a proactive manner;
• Serve as a liaison between the Principals and internal/external stakeholders;
• Manage and input the Principals’ expenses into the Company’s Expense Management System following the Company’s expense policy;
• Assist with special projects and other initiatives as assigned;
• Coordinate with other EAs in the Company to ensure seamless support;
• Provide holiday cover for global assistants and provide support to their teams;
• Consistently demonstrate behaviours aligned with our Company values, fostering a culture of entrepreneurialism, collaboration and excellence in every interaction;
• Ad-hoc travel arrangements for the Guernsey team (twice yearly offsites & occasional travel to London and other offices).

Personal Specification – skills and experience required for the role

Demonstrate initiative and understanding of work methods and general running of the company.

• Excellent communication, organisational skills and ability to prioritise.
• Flexibility and willingness to meet deadlines.
• Considerable experience in a senior secretarial role with a high level of secretarial skills and professionalism.
• Willingness to learn about the administration of funds and companies; how their assets are managed; and any other basic administrative functions.
• Socially adept to represent the Company and liaise with clients and contacts.

Hours – 9:00-5:30 Monday-Friday

Who is taking care of the client and candidate applications for this position?

Carolyn Barraclough

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.