Office Manager and Governance Support

Invictus UK 2027 Ltd; Greater London; Hybrid; GBP 30,000; Full time

Job summary

A charity organization is seeking an Administrator to provide essential support to the Senior Leadership Team and Governance Board. This hybrid role entails managing office administration and office operations while focusing on general administration and governance support. Strong skills in Microsoft Office and administration are crucial. The position offers a flexible work arrangement with a minimum of one day per week in the office in London or Birmingham.

Benefits

Flexible work arrangements

Employee benefits

Qualifications

• Strong administrative skills and experience.
• Proven ability to write minutes of meetings.
• Proven work experience as an Administrator.
• Good interpersonal skills for engaging with stakeholders.
• Strong organizational and time-management abilities.

Responsibilities

• Provide administrative support to the Senior Leadership Team.
• Manage calendars, appointments, and meetings.
• Coordinate travel arrangements.
• Prepare documents for meetings.
• Take accurate minutes for meetings.

Skills

Strong administrative skills

Competency in Microsoft Office

Ability to write minutes

Interpersonal skills

Organizational skills

Time-management abilities

Job description

Organisation Invictus UK 2027 Ltd
Salary £30,000
Location London / Birmingham
Contract type Fixed Term
Closing date 5 January 2026
Job Description About Invictus UK 2027 Ltd.

Invictus UK 2027 Ltd (IUK27) is a registered company and charity that has been set up to deliver the Invictus Games in Birmingham in the summer of 2027. The team is based either at Borough High Street, London, or Birmingham City Centre / the NEC.

About the role

We are looking to appoint a new member of our team to support the management of office administration and provide support to our Governance Board. The post will report into the Senior Leadership Team and will predominantly focus on general administration, supporting the team, office management, and acting as the administrative link to the Board of Trustees.

This will include scheduling Board committee meetings, sub-committees, and working groups; preparing agendas; drafting minutes; and providing logistical support to the Board.

The role is a hybrid arrangement of general administration, project management, and secretariat work.

Main Duties

General Administration 60% of role

• To carry out a professional administrative service to the Senior Leadership Team, covering a range of administrative tasks to support the business
• To manage calendars, appointments, and meetings
• To coordinate and book travel arrangements and itineraries
• To coordinate and manage team meetings and away days
• To prepare and organise documents for meetings
• To take minutes for Board and sub‑committee meetings
• To provide project management support as required
• To prepare documentation and presentations as required by the team
• To support general enquiries and act as the first point of contact for external calls, emails, and correspondence
• To coordinate events, meetings, and conferences in liaison with relevant managers
• To act as the main point of contact for suppliers and ensure office supplies and resources are available
• To maintain policy, health and safety, and first aid records; asset management registers; and records of all associated training
• To deliver induction training as part of the onboarding process for new starters
• To monitor the info@ email address in a timely manner, ensuring enquiries are actioned or sent to the relevant manager
• To maintain confidentiality and professionalism at all times

Governance Support 40% of role

• To plan and co‑coordinate meetings of the Board and sub‑committees
• To draft agendas, working with the team on information requirements to effectively support meetings and drive decision‑making
• To prepare and organise documents for meetings
• To take accurate minutes for Board and sub‑committee meetings
• To support Board administration requirements
• To support the office operation as required with ad hoc tasks and special projects

Required Experience

• Strong administrative skills and experience, with competency in using the Microsoft Office suite
• Proven ability to write minutes of meetings and provide effective Board administration
• Proven work experience as an Administrator or in a similar role
• Good interpersonal skills to engage with both internal and external stakeholders
• Strong organisational and time‑management abilities, with the ability to work independently
• A flexible approach to work and varying tasks

Desirable experience

• Experience of working for a charity or not‑for‑profit organisation
• Experience of working as part of a team to organise an event

Generous employee benefits

This role can be flexibly based, with a minimum requirement of one day per week in the office and attendance at in‑person Board meetings and sub‑committees in London or Birmingham.

Closing date

1700 Monday 05 January 2026

Interviews

ww/c 12 January 2026