Office Manager / Administrator &Nbsp;- Construction

Henley Chase; York; On-site; GBP 60,000 - 80,000; Full time

Job summary

A construction project management firm in York is seeking an experienced Office Manager / Administrator to oversee project logistics, organizing materials and communications. This role is central to maintaining project efficiency and supports teams in delivering meaningful conservation work. Candidates should have strong organizational and communication skills, with proficiency in Excel. A background in construction is desirable but not essential.

Qualifications

• Natural talent for organization and problem-solving.
• Experience with digital file management and Excel.
• Ability to communicate clearly and professionally.

Responsibilities

• Order materials, book accommodation, and arrange vehicles.
• Track weekly hire reports and liaise with site staff.
• Manage site images and documentation.

Skills

Organizational skills

Problem-solving

Excel proficiency

Communication skills

Attention to detail

Job description

Overview

Office Manager / Administrator - Construction — York. Salary: Competitive, based on experience. Full-time (part-time flexibility available).

This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

What You'll Do

• Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
• Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
• Turn apprentice schedules into clear labour planning tables
• Manage site images and documentation so records are watertight
• Create and maintain RAMS templates, cross-check site files, and compile final project packs
• Convert architectural drawings into internal pricing schedules and subcontractor documents
• Take charge of office operations: phones, post, stock levels, workwear, and queries
• Support financial tracking by chasing receipts and reconciling reports
• Build simple Excel tools and reports that make project planning smoother

What You'll Bring

• A natural talent for organisation and problem-solving
• Confidence with Excel and digital file management
• Clear, professional communication skills
• Calm efficiency when juggling multiple priorities
• A proactive, can-do mindset with an eye for detail
• Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won't be a small cog in a big corporate wheel. You'll be the go-to person who keeps projects on track and teams supported. You'll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value