Office Manager (30k / Belfast City)

VanRath; Belfast; On-site; GBP 30,000 - 32,000; Full time

Job summary

A leading recruitment firm in Belfast is seeking an experienced Office Manager responsible for overseeing daily operations, administration, and health & safety compliance. The ideal candidate will have a minimum of three years' office administration experience and strong organizational skills. This interim role offers a salary range of £30,559 - £31,537 per annum and requires full office-based work.

Qualifications

• Minimum three years' office administration experience.
• Experience managing competing priorities in a busy work environment.
• Ability to support and guide staff.

Responsibilities

• Oversee day-to-day office operations.
• Act as the main point of contact for staff and visitors.
• Support compliance with health & safety policies.

Skills

Office administration experience

Strong communication skills

Proficiency in Microsoft Office (Word & Excel)

Health & safety support experience

Job description

Office Manager

Location: Belfast
Salary: £30,559 - £31,537 per annum
Contract: Interim (4-6 months)
Working Arrangement: Fully office-based

About the Role

An opportunity has arisen for an experienced Office Manager to oversee day-to-day operations across administration, facilities, health & safety and corporate support. The role requires strong organisational skills, attention to detail and the ability to keep a busy office running efficiently.

Key Responsibilities

Office & Administration

• Manage daily office operations and act as the main point of contact for staff, contractors and visitors.

• Maintain office procedures, records and administrative systems.

• Support onboarding activities and provide guidance to admin colleagues.

Records & Governance

• Oversee records management including retention, secure disposal and adherence to governance procedures.

Facilities & Premises

• Act as Premises Officer, liaising with landlords and contractors.

• Coordinate planned and reactive maintenance, ensuring building upkeep and housekeeping standards.

• Maintain facilities logs, inventories and property checks.

Health & Safety

• Support compliance with health & safety and fire safety policies.

• Assist with risk assessments, safety checks and updating relevant documentation.

Finance & Procurement

• Process purchase orders, invoices and financial documentation.

• Support procurement tasks, contract monitoring and asset management.

IT & Business Support

• Provide first-line support for staff IT queries and elevate as needed.

• Assist with business continuity tasks, corporate reporting and internal events.

Essential Criteria

• Minimum three years' office administration experience

• Experience managing competing priorities in a busy work environment

• Strong communication skills with internal and external stakeholders

• Proficiency in Microsoft Office (Word & Excel)

• Experience supporting workplace health & safety

• Ability to support and guide staff

Desirable

• Facilities management or procurement experience

• Public sector background

• Experience drafting reports or procedural documents

• Health & Safety qualification

For more information, please contact Ethan Boylan today. IND04