Office Manager

Energypeople Ltd; Colchester; On-site; GBP 28,000 - 42,000; Full time

Job summary

Energypeople Ltd is seeking an organised Office Manager to act as the operational hub, supporting finance, administration, HR and customer service. You will handle invoicing, timesheets, payroll assistance, onboarding and supplier relations.

The role requires strong organisational skills, experience with office software, and a proactive approach to coordinating procurement, records, and reports to keep a growing business running smoothly.

Qualifications

• Experience in office, business, or operations administration.
• Knowledge of accounting, finance and bookkeeping.
• Familiarity with Sage 50 and MS Office is desirable.
• Highly organised with strong attention to detail.
• Able to manage multiple priorities and work independently.
• Excellent customer service and professional communication.

Responsibilities

• Manage supplier invoices, payments, expenses, and financial records.
• Process timesheets, support payroll administration, and prepare invoices.
• Act as the first point of contact for customers and suppliers.
• Coordinate employee onboarding, holidays and sickness records.
• Oversee office procurement and supplier records.
• Monitor staff availability and project schedules using Sage Coretime.
• Support ISO 9001 administration and document control.
• Maintain company databases, document management systems, and project records.
• Prepare reports, meeting agendas, and accurate meeting minutes.

Skills

Office administration

Operations administration

Attention to detail

Multitasking

Customer service

Professional communication

Tools

Sage 50

Sage Coretime

Microsoft Office

Job description

We're looking for an organised and proactive Office Manager to be the operational hub of our business, supporting finance, administration, HR, and customer service activities.

Key Responsibilities

• Manage supplier invoices, payments, expenses, and financial records using Sage 50 (not a prerequisite).
• Process timesheets, support payroll administration, and prepare customer invoices for Time & Materials contracts.
• Act as the first point of contact for customers, suppliers, and general enquiries via phone, email, and in person.
• Coordinate employee onboarding, holiday and sickness records, and respond to general HR queries.
• Maintain approved supplier records and oversee office procurement, including stationery and consumables.
• Monitor staff availability and project schedules using Sage Coretime.
• Support ISO 9001 administration, document control, and quality processes.
• Maintain company databases, document management systems, and project records.
• Prepare reports, meeting agendas, and accurate meeting minutes.

About You

• Experienced in office, business, or operations administration.
• Knowledge of accounting, finance and bookkeeping.
• Confident using Sage 50 (desirable) and Microsoft Office applications.
• Highly organised with strong attention to detail.
• Comfortable managing multiple priorities and working independently.
• Professional communicator with excellent customer service skills.

This is an excellent opportunity for someone who enjoys variety, takes ownership of their work, and wants to play a key role in supporting the smooth running of a growing business