Office Manager

Ultra Challenge®; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Supportive team environment

Varied interesting role

Job summary

Ultra Challenge® is seeking an organised and proactive Office Manager & Bookkeeper to support our busy events business. This varied role will involve overseeing day-to-day office operations, maintaining accurate financial records, and assisting senior management. You will work in a friendly team environment where no two days are the same.

Ideal candidates will have experience in bookkeeping and office management, possess strong organisational skills, and be able to work independently.

We offer a competitive salary, benefits package, and the opportunity to make a meaningful impact in a growing business.

Qualifications

• Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.
• Strong bookkeeping experience and understanding of accounting principles.
• Experience in HR administration.
• Knowledge of VAT and management reporting.

Responsibilities

• Oversee the day-to-day running of the office.
• Provide administrative support to the leadership team.
• Process supplier invoices, expenses and credit card transactions.
• Assist with month-end reporting and financial analysis.

Skills

Office management

Bookkeeping

QuickBooks

Microsoft Excel

Time management

HR administration

Accounting principles

Education

AAT qualification or equivalent

Tools

Office 365

CRM systems

Job description

We are looking for an organised, proactive and detail-oriented Office Manager & Bookkeeper to support the smooth running of our busy events business. This is a varied role combining office management, bookkeeping, finance administration and general business support.

The successful candidate will take ownership of day-to-day office operations whilst maintaining accurate financial records and supporting the senior management team. This role would suit someone who enjoys working in a small business environment where no two days are the same.

Office Management

• Oversee the day-to-day running of the office.
• Manage office supplies, equipment and facilities.
• Act as the main point of contact for office-related issues.
• Coordinate relationships with suppliers and service providers.
• Support health and safety administration.
• Maintain company records and filing systems.
• Organise meetings, travel and accommodation arrangements.
• Ensure company policies and procedures are followed.

Administration & Business Support

• Provide administrative support to the leadership team.
• Assist with HR administration, onboarding and personnel records.
• Support recruitment administration and interview scheduling.
• Coordinate company events, meetings and team activities.
• Manage incoming correspondence and general enquiries.
• Assist with reporting, data management and business projects.
• Support the wider team with operational and administrative tasks.
• Process supplier invoices, expenses and credit card transactions.
• Reconcile bank accounts, credit cards and payment platforms.
• Raise sales invoices and monitor customer payments.
• Manage accounts payable and accounts receivable.
• Assist with month-end reporting and financial analysis.
• Prepare information for external accountants and auditors.
• Process staff expenses and maintain financial records.
• Monitor cash flow and support budget tracking.
• Assist with VAT returns and other statutory reporting requirements.

Skills & Experience

• Previous experience in an Office Manager, Bookkeeper or Finance Administrator role.
• Strong bookkeeping experience and understanding of accounting principles.
• Experience using QuickBooks or similar accounting software.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Strong Microsoft Excel and Office 365 skills.
• Ability to prioritise workload and meet deadlines.
• Professional and confident communication skills.
• Ability to work independently and take ownership of tasks.
• AAT qualification or equivalent bookkeeping qualification.
• Experience within an events, hospitality or service-based business.
• Experience supporting HR administration.
• Knowledge of VAT and management reporting.
• Experience using CRM and business management systems.

Personal Attributes

• Highly organised and methodical.
• Trustworthy and discreet when handling confidential information.
• Positive, proactive and solutions-focused.
• Flexible and willing to support across different areas of the business.
• Comfortable working in a fast-paced environment.
• Strong team player with a hands‑on approach.

What We Offer

• Varied and interesting role within a growing business.
• Friendly and supportive team environment.
• Opportunity to take ownership and make a real impact.
• Competitive salary and benefits package.

To apply, please submit your CV together with a brief covering letter outlining your relevant experience.