Office Manager

Taylor Hopkinson | Powered by Brunel; City of Edinburgh; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading energy company is seeking an Office Manager for a major Offshore Wind Project in Edinburgh, United Kingdom. This role involves managing external interfaces with contractors and service providers, ensuring compliance with regulations, and overseeing office contracts and budgets. The ideal candidate will have experience in office operations, strong organizational skills, and a proficient understanding of relevant legislation. This position offers a unique opportunity to contribute to renewable energy initiatives.

Qualifications

• Experience in managing office operations and external interfaces.
• Knowledge of relevant regulations and compliance.
• Strong organizational skills for managing onboarding processes.

Responsibilities

• Lead and manage external interfaces for the office.
• Manage lease and contracts compliance with budget.
• Ensure office compliance with relevant legislations.
• Support onboarding and offboarding processes.
• Manage access control and security procedures.

Job description

Office Manager for a major Offshore Wind Project based in United Kingdom

Responsibilities

• Lead and manage all the external interfaces for the office (e.g., building contractors, IT provider, Security provider, Landlord, Cleaning company, Facilities Provider, Utilities companies etc.).
• Manage the lease and office contracts to ensure compliance with the office budget and contract obligations. Manage all relevant invoice approvals. Ensure that the office budget tracker is kept up to date and accurate.
• Lead on ensuring the office is compliant with the relevant legislations and regulations (e.g., HSE, fire etc.). Knowledge of site and procedures.
• Manage new joiners process and support onboarding/ deboarding: include new joiners to, mailing distribution lists, delete leavers from mailing distribution lists, consult with IT for SharePoint access, add new joiner in org chart/ delete leaver from org chart/ maintain org chart, local induction
• Responsibility for managing access control and associated procedures to ensure that only those persons who are authorised are afforded access to the building and/or office space.
• Development of an access control (including visitor) policy and security policy. Issuing and management of key fobs, Issuing of visitors passes,Building and office space induction, Liaise wit...