Office Management Coordinator

Cameron Mackintosh Ltd; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable theatre production company in Greater London is seeking an Office Management Coordinator to manage office logistics, coordinate maintenance, and support IT operations. The ideal candidate should have experience in administration, excellent attention to detail, and proficiency in Microsoft Office. The role includes responsibility for office repairs, health and safety compliance, and supporting reception duties. Working hours are from 11:00am to 7:00pm, Monday to Friday, on a fixed-term contract for one year with potential for extension.

Qualifications

• Proven experience in office-based administration roles or similar.
• Excellent attention to detail and highly organized.
• Ability to demonstrate sound judgement and initiative.

Responsibilities

• Coordinate office maintenance and health and safety compliance.
• Provide first line IT support to staff.
• Manage office supplies and oversee cleaning services.

Skills

Attention to detail

Excellent communication skills

Proactive problem-solving

Organizational skills

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Office Management Coordinator

Application Deadline: 16 January 2026

Department: Office Management

Employment Type: Fixed Term Contract

Location: Cameron Mackintosh Ltd - Bedford Square

Description

Purpose: The Office Management and IT team at CML oversee administrative processes, facilities, and IT support. They manage office logistics, coordinate resources, and maintain a productive environment for all employees. In addition to handling day‑to‑day operations, the team provides IT support, manages equipment, and ensures systems run efficiently.

The Office Management Coordinator at CML is responsible for delivering a wide range of office management duties, which also includes covering reception. You will provide hands‑on support to the Office Management team by coordinating building maintenance, health and safety compliance, and contractor schedules. The responsibilities of the role include managing office repairs, maintaining logs, overseeing cleaning and supplies, and supporting reception duties. This role also involves organising office events and ensuring a safe, well‑functioning workplace. There will be an amount of manual labour (carrying boxes, crates, helping to move desks, drawer units, etc.).

As the Office Management team also provides IT support to the company, it is important to have a keen interest in IT, and a demonstrable knowledge of Word, Excel, and Outlook is essential.

To be successful in this role, you will be a self‑motivated individual who can prioritise and follow through with tasks from beginning to completion, with little supervision. You will use your initiative to take the next step toward task completion, implement new systems to increase efficiency, and think on your feet to expedite processes. You should be presentable, approachable, and punctual, with a keen eye for detail and a proactive approach to health and safety issues. Additionally, you must be able to handle a varied workload, manage tasks effectively, and maintain a ‘can‑do’ attitude while being part of a team.

Please note that although we work in a musical theatre production company this role is within the office management department and has little involvement with the musical productions.

The hours are from 11:00am to 7:00pm Monday to Friday and the contract is fixed term for one year (with the possibility of extension and/or permanency).

Key Responsibilities

Office Management

• Support the Office Management Team with general office maintenance, including liaising with building maintenance companies, reporting, organising repair and following through to safe receipt of invoice.
• Active involvement in the upkeep of our Health and Safety policy throughout the building, dealing with day‑to‑day maintenance of CML Health and Safety administration, in conjunction with the Deputy Office & IT Manager.
• Working knowledge of H&S risk assessments, strategies, and procedures.
• Responsible for updating the building maintenance logs and risk assessments.
• Manage the daily upkeep/logging of issues around all offices and departments, noting for example faulty lamps, doors, carpets, slip hazards, etc., and liaising with contractors or others as necessary regarding resolutions.
• First point of contact for cleaning supervisor, dealing with any issues as they present.
• Responsible for ensuring all office contractors carry out their visits/responsibilities/tasks when due/upkeep of contractor calendar.
• Coordinate staff lunches, leaving parties and office functions.
• Printer and photocopier maintenance, ensuring all printing devices within the building are in full working order.
• Assist with weekly fire alarm tests and conduct them alone when necessary.
• Responsible for ordering office and kitchen supplies in a timely manner, organising pick‑up of recycling and secure shredding.
• Support reception duties, including covering the reception desk and general administrative duties – maintaining a clear area, answering the phone and dealing with general enquiries, data input and appointment making.
• Being hands‑on with other tasks as requested by teams.

IT

• Must have demonstrable skills in Microsoft Office products, in particular, Outlook, PowerPoint, Word and Excel, to assist staff with general issues as first line IT support.
• Interest in developing already present IT skills; ideal candidate will possess a natural problem‑solving mentality and mindset.
• Responsible for day‑to‑day maintenance of mobile phone fleet and log of any issues, in conjunction with IT Manager.

This job description is not an exhaustive list and may be amended by the Office Management Team from time to time.

Person Specification

• Proven experience in office‑based administration roles or similar.
• Excellent attention to detail; efficient and highly organised; proactive self‑starter and a team player.
• Excellent interpersonal, written and verbal communication skills with the ability to communicate at all levels and between different cultures.
• Ability to build relationships at all levels, internally and externally, demonstrating confidence, professionalism and respect.
• Proven ability to prioritise workload and manage deadlines to optimise the value of management time, proven organisational and forward‑planning skills.
• Experience of using initiative, constantly seeking to improve ways of working to increase efficiency and effectiveness.
• Ability to maintain confidentiality in all aspects of work and handle sensitive information.
• Ability to demonstrate sound, measured judgement and initiative to address sometimes complex, ad‑hoc issues that interrupt routine schedules.
• Positive attitude, proven ability to work well under pressure.
• High demonstrable proficiency with Microsoft Office especially Outlook, PowerPoint, Excel and Word.
• Proven IT experience to respond as first line IT support.
• Be confident with responsibility for securing/alarm the office on some occasions.

We welcome applicants from all backgrounds and have an equal opportunity approach across all personal characteristics.

Please note that all applicants must have the right to work in the UK.