Office Coordinator / Personal Assistant

Steelo Ltd - Structural Steel Fabrication; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing construction company in Greater London is seeking a Bilingual Office Coordinator / Personal Assistant to support the Managing Director and ensure efficient office operations. The role involves coordination across departments, compliance management, and providing executive support. Ideal candidates are detail-oriented, fluent in Polish and English, and have experience in similar roles. Join a friendly team and contribute to the company's success!

Benefits

Opportunities for development and internal growth

Friendly and supportive team culture

Stable, full-time, permanent position

Qualifications

• Fluent in Polish and English (spoken and written).
• Proven experience as a PA, Office Coordinator, or similar role.
• Strong interpersonal and written communication abilities.

Responsibilities

• Provide personal assistant support to the Managing Director.
• Coordinate between departments including logistics and production.
• Assist in recruitment and maintain staff records.

Skills

Bilingual

Communication

Time Management

Organisation

Education

Experience as PA or Office Coordinator

Tools

Microsoft Office

Google Workspace

Job description

6 days ago Be among the first 25 applicants

Salary: Starting from £30,000 per year (depending on experience)

We are looking for a highly organised, bilingual (Polish/English) Office Coordinator / Personal Assistant to join our growing team at Steelo. This role is ideal for a confident and independent professional who thrives in a fast-paced environment and enjoys playing a key role in the smooth running of a business.

The successful candidate will provide day-to-day support to the Managing Director while coordinating across departments, maintaining compliance records, and ensuring the overall efficiency of office operations.

We’re Hiring: Bilingual Office Coordinator / Personal Assistant

Location: Feltham, TW4

Hours: Monday to Friday, 08:00–16:00

Salary: Starting from £30,000 per year (depending on experience)

Employment Type: Full-Time, Permanent

We are looking for a highly organised, bilingual (Polish/English) Office Coordinator / Personal Assistant to join our growing team at Steelo. This role is ideal for a confident and independent professional who thrives in a fast-paced environment and enjoys playing a key role in the smooth running of a business.

The successful candidate will provide day-to-day support to the Managing Director while coordinating across departments, maintaining compliance records, and ensuring the overall efficiency of office operations.

Key Responsibilities

Executive Support & Coordination

• Provide personal assistant support to the Managing Director
• Manage calendars, meetings, and internal communications
• Coordinate between departments including logistics and production
• Organise company meetings and assist in planning internal events

Compliance & Documentation

• Prepare for and assist with audits (ISO, Health & Safety, etc.)
• Maintain and update certifications, licences, and internal records
• Ensure deadlines are met and documentation is up to date

Office Management & Admin

• Oversee office supplies and consumables
• Manage filing systems (digital and physical)
• Support basic financial admin including invoice tracking and supplier contact
• Handle day-to-day office queries and liaise with contractors or service providers

HR & Recruitment Support

• Assist in recruitment (posting vacancies, interview scheduling, onboarding)
• Help maintain staff records and support employee engagement initiatives

Skills & Qualifications

We’re looking for a motivated, detail-oriented individual with strong communication and time management skills.

Essential:

Bilingual – fluent in Polish and English (spoken and written)

Proven experience as a PA, Office Coordinator, or similar role

Excellent organisation and prioritisation skills

Confident in decision-making and working independently

Strong interpersonal and written communication abilities

Competence with Microsoft Office and Google Workspace

Knowledge of Health & Safety and audit compliance (preferred)

What We Offer

• Starting salary from £30,000 per year (DOE)
• Fixed working hours: 08:00–16:00, Monday to Friday
• Stable, full-time, permanent position
• Central role within a growing company
• Friendly and supportive team culture
• Involvement in a variety of departments and operations
• Opportunities for development and internal growth

Apply Now

If you’re a bilingual professional ready to make a meaningful impact, send your CV and a brief cover letter to: [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Construction

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