Personal Assistant - 12 month FTC

Gallagher; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Join a leading global insurance brokerage as an Executive Assistant, providing essential support to the Regional Managing Director. This role involves managing schedules, handling correspondence, and coordinating travel, all while ensuring confidentiality and professionalism.

Benefits

25 days holiday plus bank holidays

Defined contribution pension scheme

Life insurance

Income protection

Health cash plan or Private medical insurance

Employee Stock Purchase plan

Discounted gym membership

Qualifications

• Proven experience in providing executive-level support.
• Experience within the insurance industry is beneficial.

Responsibilities

• Manage the RMD’s calendar and schedule meetings.
• Draft and edit correspondence on behalf of the RMD.
• Coordinate travel arrangements and logistics.

Skills

Communication

Problem-Solving

Interpersonal Skills

Tools

MS Office

Job description

Introduction

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

Are you an experienced Personal Assistant with a knack for organisation and communication? Do you thrive in a dynamic environment where your proactive approach and dedication can shine? Join us at Gallagher, a global leader in insurance brokerage, as we seek an Executive Assistant to provide critical support to our Regional Managing Director (RMD) on a 12 month Fixed Term Contract.

How you'll make an impact

As an Personal Assistant, you will play a pivotal role in ensuring the smooth operation of the RMD's day-to-day activities. Your responsibilities will include:

• Calendar Management:Organise and manage the RMD’s schedule, set up meetings, and ensure all appointments are effectively communicated.
• Correspondence Handling:Draft and edit emails, letters, meeting packs, and other documents on behalf of the RMD.
• Travel Coordination:Arrange travel accommodations, including flights, hotels, and transportation for the RMD and team members as needed.
• Meeting and Event Organisation:Coordinate logistics such as booking meeting rooms, arranging catering, and preparing materials. Take meeting minutes and follow up on action items.
• Document and Record Management:Maintain important documents and reports, and assist with preparing presentations and reports.
• Research:Conduct research on various topics, including market trends, competitors, and industry regulations.
• Confidentiality Maintenance:Handle sensitive information with discretion and maintain confidentiality at all times.

About You

Your Skills, Experience, and Qualifications:

• Proven experience in providing executive-level support.
• Experience within the insurance industry is beneficial.
• Ability to work autonomously and manage multiple tasks.
• Excellent interpersonal and social skills, with the ability to operate with diplomacy, tact, and empathy.
• Strong problem-solving skills and outstanding communication abilities at all levels.
• Confidence in managing complex and highly confidential information.
• High proficiency in all MS Office packages, with a strong focus on diary management and Outlook 2010 onwards.
• Eligibility to work in the UK.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Should you require reasonable adjustments to your application, please get in touch with [e-mail] . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.