Executive/Personal Assistant

DiSRUPT Recruitment Agency | B Corp; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a proactive Executive/Personal Assistant to support the founder of a sustainable jewellery brand. This hybrid role involves managing the founder's calendar, booking travel, and ensuring smooth studio operations. You'll thrive in a dynamic environment, juggling various tasks from project management to ethical sourcing. If you are detail-oriented and passionate about sustainability, this opportunity allows you to make a significant impact while helping the founder focus on creative direction and growth.

Qualifications

• Experience in a small, creative, or product-based business is a plus.
• Comfortable managing both business and personal tasks for a founder.

Responsibilities

• Manage the founder’s calendar and inbox, scheduling meetings and flagging priorities.
• Use Asana to track timelines and tasks for bespoke projects.

Skills

Organizational Skills

Detail-oriented

Project Management

Communication Skills

Research Skills

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Asana

Job description

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DiSRUPT Recruitment Agency | B Corp provided pay range

This range is provided by DiSRUPT Recruitment Agency | B Corp. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

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Executive/Personal Assistant

Location: Bermondsey, London (flexible – 3 days minimum per week in office to support consultations)

This is a hybrid position designed to provide proactive, thoughtful support to the founder of a sustainable jewellery brand. Blending elements of Executive Assistant to Admin, PA, your role will cover everything from project support on bespoke jewellery to preparing the studio for events, sourcing ethical suppliers, and making sure the founders day-to-day flows without friction.

This successful candidate will become almost like a second brain and right hand, quietly handling all of the “open loops” so the founder can be the visionary and not the bottleneck. You’ll be integral to keeping the business running smoothly behind the scenes so the founder can stay focused on strategy, creative direction, and growing the brand.

Key Responsibilities

Executive & Personal Support

• Manage the founder’s calendar and inbox, scheduling meetings, flagging key priorities, and keeping communication flowing
• Book travel and appointments for both personal and business needs
• Assist with occasional errands such as post-office runs, sourcing items, or coordinating bookings

Studio Operations & Admin

• Handle any issues related to incoming materials or supplier deliveries
• Communicate with ethical suppliers, casters, and packaging providers

Project Management Support

• Use Asana to track timelines and tasks for bespoke, engagement, and wedding ring projects
• Draft and send follow-up emails to clients after their consultations with the founder
• Support the coordination of collaborations, including sourcing materials and helping manage deadlines
• Prepare the studio for in-person appointments and events, ensuring it looks and feels welcoming

Reporting & Systems Support

• Keep gemstone inventory up to date (particularly sapphires and diamonds)
• Maintain spreadsheets and simple reports around project timelines, costs, and supplier info
• Ensure Asana is always up to date and reflects current priorities

Ethical Sourcing Support

• Research new suppliers for collaborations and bespoke work with a focus on sustainability and traceability
• Maintain a clear record of certifications and supplier ethics documentation

Team Culture & Events

You’ll also play a key role in nurturing team connection and supporting the studio environment. You’ll help make it a great place to work and grow.

• Planning occasional in-person events
• Coordinating seasonal team activities
• Organising small celebrations (like birthdays or launches)
• Helping build a positive, purpose-driven culture.

You’ll Thrive in This Role If You…

• Are naturally organised, detail-focused, and proactive
• Feel comfortable managing a mix of business and personal tasks for a founder
• Have experience in a small, creative, or product-based business (bonus if jewellery or fashion)
• Love juggling variety — from inboxes to studio prep to supplier research
• Believe in ethical business, sustainability, and purpose-driven brands

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and Strategy/Planning

• Industries

  Retail Luxury Goods and Jewelry

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