Office Coordinator & Front Desk Lead

Bupa Dental Care; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare provider is seeking a Senior Receptionist & Office Coordinator for its Bristol Head Office. In this full-time role, you will be the on-site lead for reception services, ensuring a professional front of house experience. Key responsibilities include managing reception team activities, implementing health and safety protocols, and maintaining property management standards. Candidates must have strong customer service experience and excellent communication skills. This role offers benefits like flexible holidays and health support.

Benefits

25 days holiday plus option to buy more

Discounts in over 7,000 retailers

Health Trust employee health plan

Access to remote healthcare services

Cycle to work scheme

Qualifications

• Proven experience in a customer service capacity.
• Strong communication and interpersonal skills.
• Experience delivering reception or front of house services preferred.

Responsibilities

• Lead day-to-day reception services, adapting to customer needs.
• Implement security and visitor management policies.
• Manage incident response and reporting for the site.
• Coordinate maintenance inspections and defect reporting.

Skills

Customer service experience

Communication skills

Interpersonal skills

IT skills

Job description

Overview

Senior Receptionist & Office Coordinator - Bristol Head Office

Permanent, Full-time 40 hours, Monday - Friday

Hambrook, North Bristol

Up to £30,000

The Role

As Senior Receptionist & Office Coordinator, you will lead the day-to-day coordination of effective and professional front of house services to a high standard and support the management of all Property management (PM) functions to maintain optimum accommodation, environmental and support service standards within corporate Property Management guidelines and budgetary constraints within the Bupa Dental Vantage Park Office Avon House.

Responsibilities

• On site lead for reception services, galvanizing the team to deliver a high standard, professional and welcoming Front of House experience, adapting as necessary to meet varying customer needs.
• Support the Senior Property Manager (SPM) setting and restructuring reception duties identifying and implementing service improvements and innovation to meet customer expectations and fill gaps in service.
• Lead the effective implementation of Bupa’s UK Physical Security and Access Control procedure. Ensure the reception team are delivering essential visitor management and pass issue procedures defined in the policy consistent alongside other UK offices.
• Day to day site lead for incident response and reporting, coordinating initial response to evolving incidents, communication and instruction to site staff and escalation to property management.
• Support SPM overseeing of essential legislative building compliance activity, scheduling, contractor hosting and management and escalation of issues.
• Act as lead fire marshal coordinating response to fire evacuations, completing fire safety audits and PEEPS (Personal emergency evacuation planning) and fire warden recruitment. This role will also involve evac chair training and ongoing training of specified staff in the use of evacuation aids.
• Support the H&S team in the recruitment of sufficient first aider provision and act as an appointed first aider for the building.
• Lead and coordinate proactive ‘visual maintenance’ of designated floor areas, inspecting the office environment for maintenance, cleaning, security, and H&S considerations. Raising and escalating defects to the helpdesk, service providers, property management and H&S team where appropriate.
• Day to day ownership of property helpdesk management and reporting. Coordinating weekly reports, engaging with contractors and service providers to obtain progress updates and close out as per agreed SLA’s.
• Support contractor management and supervision ensuring H&S processes and procedures are followed and expected professional standards are maintained. Ability to risk assess tasks and confidence to challenge unsafe behaviour.

What we're looking for

• Proven experience in a customer service capacity – Essential.
• Strong and confident communication and interpersonal skills– Essential.
• Previous experience delivering reception or front of house services in a corporate environment – Desirable but not essential.
• Previous experience, knowledge of facilities management or property services – Desirable but not essential.
• Previous experience managing or supervising a team – Desirable but not essential.
• Strong IT skills – Desirable but not essential

Benefits

• 25 days holiday, plus the option to buy more.
• Discounts in over 7,000 retailers, discounted gym membership and discounted dental insurance (of course).
• Health Trust - our bespoke employee private healthcare plan, providing healthcare cover with no medical underwriting for colleagues and their families.
• Access to remote GP and nurse services, physiotherapy, and mental health support.
• MyHealthcare Allowance, an annual allowance which is redeemable against a menu of Bupa healthcare products.
• Early access to your earned wages through Wagestream.
• Cycle to work scheme.
• And many more, just ask…

If you or someone you know would be interested in working with a dynamic and expanding healthcare business, with lots of support on offer, great benefits and friendly teams, we would love to hear from you!

To find out more about working with us, find us on , and .

Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.

Bupa takes pride in being a Level 2 Disability Confident Employer and will aim to offer an interview / assessment to disabled applicants who best meet the minimum criteria for the role. We are committed to ensuring you are treated fairly during the recruitment process and offer reasonable adjustments to anyone who may benefit from accommodations to the recruitment process.

Bupa Dental Care is an equal opportunities employer.

Note

• Benefits (additional): Shop discounts (over 700 stores) - Health and wellbeing discounts - Cycle to work - Access to free courses - Employee referral scheme - And many more!