Office Coordinator

Internetwork Expert; Newcastle upon Tyne; On-site; GBP 23,000 - 27,000; Full time

Job summary

A leading tech company is looking for an Office Coordinator to maintain a tidy, welcoming environment and provide support to staff and visitors. Ideal candidates will have prior administrative experience, organizational skills, and the ability to solve problems proactively. The role offers a competitive salary, generous holidays, and additional benefits in a collaborative team setting in beautiful surroundings.

Benefits

Competitive remuneration package from £25,000

25 days' holiday + public holidays

Free breakfast and lunches

Private healthcare

Life insurance

Pension plan with employer-matched contributions

Paid team socials

Qualifications

• Experience in an admin or coordination role.
• Highly organised with great attention to detail.
• Professional presence to engage with staff and visitors.

Responsibilities

• Maintain an organised and welcoming workplace.
• Welcome visitors and manage sign-ins efficiently.
• Coordinate with kitchen team for food orders.
• Manage incoming and outgoing deliveries efficiently.

Skills

Organisational skills

Communication

Problem-solving

Microsoft Office proficiency

Education

Administrative experience

Job description

Office Coordinator

We'relookingforan Office Coordinator who can keep our busy workplace running smoothly, create a welcoming environment for visitors and staff, and bring energy,organisationand positivity to our daily operations. This role is perfect for someone who loves variety, takes pride in greatorganisationand enjoys being the friendly, reliable face of the business.

Who We Are

OpenWorksis a rapidly growing businessoperatingglobally with a passion for exceptional engineering and building on a legacy of defence innovation in theNorth Eastof England.

Our products provide ultra-high performance, real-time detection, tracking, identification and targeting of dynamic aerial threats. They have been deployed internationally to protect high profile military and civilian assets, and contribute towards the defeat of nuisance, misguided and maliciously deployed drones during operations.

We arevery proudto have supported a wide range of law enforcement and military operators, protecting many of the mosthigh profilesites and individuals around the world.

The amazing things we do are only possible because of a dedicated and passionate team.

WhyYou’llLove WorkingWithUs

Join a high-energy, collaborative team based in the beautiful Northumberland countryside - where great ideas thrive, challenges are embraced, and people genuinely love what they do.

Here’swhat our benefits have to offer:

• Competitiveremunerationpackagefrom £25,000, with performance-related bonuses and clear progression opportunities.

• 25 days’ holiday + public holidays, with long-service rewards and theoptionto buy up to 5additionaldays.
• Free breakfast and freshly cooked lunches every day, courtesy of Chef Mark and his team.

• Private healthcare through Aviva, keeping you feeling your best.

• Life insurance for peace of mind.

• Salary sacrifice schemes – including EV car and Cycle to Work options for easy, sustainable travel.

• Paid team socials – from quiz nights and football to board games and more; we love to have fun together.

• Pension plan with employer-matched contributions to help youplan for the future.

• A culture that empowers – we enable change, encourage challenge, and celebrate personal growth.

Whatyou’llbe doing:

Creating a well-run workplace– keeping both offices tidy, organised and well-stocked so the team has everything they need

Shaping the first impression ofOpenWorks– welcoming visitors, managing sign-in, handling calls and ensuring every interaction feels warm and professional

Partnering with our kitchen team– coordinating menus, managing team foodordersand keeping communication flowing

Managing post and deliveries– ensuring incoming and outgoing items move smoothly across both sites

Supporting workplace needs– assistingwith adjustments, equipment coordination and requests that helpmaintaina positive working environment

Providing high-quality admin support– assistingdirectors and senior leaders with ad-hoc tasks and managing the shared inbox

Helping new starters settle in– offering a friendly welcome, sharing helpfulinformationand supporting the onboarding experience

Bringing our culture to life– supporting the planning of team days, socials,eventsand office move activitiesand supporting employee experience initiatives.

Coordinating shared spaces– managing meeting room bookings,maintainingcommunalareasand encouraging others to upholdhigh standards.

Whatwe’relooking for:

Administrative experience– prior experience in an admin or coordination role

Organisation & detail – highly organised, great attention to detail, and able to manage competing priorities across two sites

Communication– approachable, professional, confident engaging with staff, seniorleadersand visitors

Computer literacy– comfortable with Microsoft Office, including Excel

Proactive problem-solver– someone who enjoys creating a tidy, efficient, welcoming environment

Flexible team member– happy to get stuck into a wide range of tasks, from day-to-day operations to supporting events

Professional presence– a calm, friendly, reliable representative of the business

More about us:

Vision

Help protect the territory and airspace of NATO countries and their allies.

Mission

Be a world-leading provider of autonomous technology for Surveillance applications and Defence.

Values

Be a Good Egg:

Earn respect, have mutual trust and be honest

Do cool stuff:

We develop cool tech with an awesome team, and we get stuff done

Be empowered:

We are autonomous, reliable and take personal responsibility

We are one team:

Look out for each other and the team

Things go wrong:

Fail fast, learn and move on

Have fun:

We’redoing amazing things with passionate people

We encourage you to apply as soon as possible as we may close the role early due to high volumes of applications.

Applicants must have the right to work in the UK, as we are not able to provide visa sponsorship.