Office Assistant

Search; Scotland; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading Professional Services firm in Edinburgh is seeking an Office Assistant/Administrator for a full-time role. Responsibilities include administration support, mail management, and client file maintenance. Ideal candidates are graduates or school leavers eager to work in a legal environment. The role offers a salary up to £26,000 per annum, with a supportive development plan. This is a fantastic opportunity to grow within a prestigious firm while acquiring essential skills in the corporate sector.

Qualifications

• Previous experience in an administration role is a plus.
• Ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Provide essential administration support across the office.
• Open, scan, and distribute incoming mail.
• Create and maintain client paper files.

Skills

Excellent organisation skills

Attention to detail

Solid IT skills

First class communication skills

Education

Graduated from school or university

Tools

MS Office suite

Job description

Office Assistant/Administrator

Edinburgh City Centre based fully office-based role
Permanent Full time hours Monday to Friday 9:00am to 5:30pm
Salary up to 26,000 per annum + benefits (depending on experience)

Search Consultancy are delighted to be working exclusively with a leading Professional Services firm based in Edinburgh City Centre to recruit this role on a permanent basis.

The successful candidate will be responsible for providing comprehensive administration support to a number of teams within the Edinburgh office.

This role would ideally suit a graduate, school leaver or an experienced Administrator keen to train in the Legal sector in a busy & rewarding role with a clear development plan in place to progress through the organisation.

Duties involved in this role will include:

• Providing essential administration support across the office to ensure the smooth running of the organisation
• Opening, scanning and distributing incoming mail as well as collecting, preparing & sending all outgoing mail
• Advising staff on mail delivery options including arranging couriers and hand deliveries where required
• Scanning and copying documents accurately as instructed
• Creating and maintaining client paper files and updating library materials
• Inputting data for processing closed files and client documents for archiving and off-site storage
• Performing ad hoc basic administration duties such as banking of cheques, post office runs, and local deliveries
• Providing ad hoc reception cover when required

In order to be considered for this role your skills and experience should include:

• Previous experience within an Administration role from within a corporate or professional setting - this experience is not essential but a \"nice to have\"
• Excellent organisation skills & excellent attention to detail - with the ability to prioritise & pivot your focus when needed
• Solid IT skills including a good level of competence with the MS Office suite
• First class communication skills - both written & verbal

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.