Office and Finance Administrator

MTrec Limited; Prudhoe; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Flexible hours

Career development

Growing business

Pension scheme

28 days holiday

Christmas shutdown

Healthcare plan

Job summary

MTrec Limited are representing a fast-growing client seeking a highly organised, proactive Office & Finance Administrator to support day-to-day operations and help establish robust administrative and financial processes for continued growth.

This hands-on role suits someone who can take ownership, work independently, and keep office operations running smoothly, with duties spanning invoicing, payments, record keeping and general administration as the business expands.

Qualifications

• Previous experience in an administrative, finance administration, bookkeeping or accounts support role.
• 0

Responsibilities

• Process supplier invoices and arrange payments in line with procedures.
• Raise and issue customer invoices promptly and accurately.
• Monitor customer payments and overdue accounts.
• Reconcile bank transactions and assist with credit card and expense reconciliations.
• Assist with cash flow monitoring and basic financial reporting.
• Handle confidential financial and business information with discretion.
• Manage general office administration and ensure smooth day-to-day operations.
• Monitor office supplies and services, arranging orders and maintenance.
• Coordinate meetings, travel arrangements and internal communications as required.
• Assist with preparation of documents, reports, presentations and spreadsheets.
• Maintain supplier and customer records; provide general admin support to management.

Skills

Strong numerical skills

Attention to detail

Microsoft Office

Excel

Organisational skills

Time-management

Written & verbal communication

Independent worker

Data accuracy

Confidential information handling

Tools

Microsoft Office

Excel

Outlook

Job description

Rewards & Benefits on offer;

• Competitive starting salary
• Monday – Friday & flexible working hours
• Career development opportunities
• You will be joining a fast-growing business
• Company pension scheme
• 28 days holiday including bank holidays
• Christmas factory shut down
• Healthcare plan

Working Hours;

• Monday – Thursday 8:00 – 16:30 & Friday 07:00 – 2:30

The Company you will be working with;

MTrec Commercial are proudly representing our prestigious client on their search to appoint a highly organised, proactive and reliable Office & Finance Administrator to support the day-to-day operations and help establish the administrative and financial processes needed for continue growth. This is an exciting time to join the business, offering you the opportunity to progress within your career as the company continues to grow!

This is a varied, hands-on role suited to someone who enjoys taking ownership, working independently and being part of a developing business. The successful candidate will be responsible for ensuring that the office runs smoothly, financial records are accurate and up to date, and administrative tasks are completed efficiently and professionally.

As the business grows, there will be opportunities to improve systems, develop processes and take on additional responsibilities.

The Role you will be doing;

Finance & Accounts Administration

• Process supplier invoices, check supporting documentation and arrange payments in line with agreed procedures.
• Raise and issue customer invoices promptly and accurately.
• Monitor customer payments, maintain data records and follow up overdue accounts.
• Reconcile bank transactions and assist with credit card and expense reconciliations.
• Assist with cash flow monitoring, payment scheduled and basic financial reporting.
• Handle confidential financial and business information with discretion.

Office & Business Administration

• Manage general office administration and ensure the smooth running of day-to-day operations.
• Monitor office supplies, equipment and services, arranging orders and maintenance as required.
• Manage incoming calls, emails, post and general correspondence professionally.
• Maintain accurate filing systems, databases, contact lists and company records.
• Coordinate meetings, appointments, travel arrangements and internal communications where required.
• Assist with preparation of documents, reports, presentations and spreadsheets.
• Maintain supplier, customer and other business records.
• Provide general administrative support to the management team as the business develops.

About You;

• Previous experience in an administrative, finance administration, bookkeeping or accounts support role.
• Good working knowledge of Microsoft Office, particularly excel, Work, and outlook, or equivalent software.
• Strong numerical skills and excellent attention to detail.
• Experience in maintaining accurate records and managing multiple administrative tasks.
• Good organisational and time-management skills, with the ability to prioritise competing deadlines.
• Clear and professional written and verbal communication skills.
• A methodical, dependable and practical approach to problem-solving.
• Ability to work independently, use initiative and ask for guidance when appropriate.
• A high-level of integrity and the ability to handle confidential information.
• A flexible attitude and willingness to take on a broad range of responsibilities in a growing business.