Accounts & Office Administrator

Proftech Talent; Markfield; On-site; GBP 25,000 - 33,000; Full time

Benefits offered by this job

Company pension

Free parking on-site

Sick pay

Job summary

Proftech Talent is recruiting for an Accounts & Office Administrator to join a growing business in the video telematics and vehicle tracking sector. The role covers both financial and office administration, offering ownership of a wide range of tasks to support day-to-day operations.

You will process invoices, manage payroll inputs, and maintain financial records while coordinating office activities and HR admin. This is a permanent, office-based position with classic 9-5 hours.

Qualifications

• Previous experience in an accounts, finance or office administration role
• Good numerical and analytical skills with strong attention to detail and accuracy
• Excellent organisational and time management skills
• Good working knowledge of Microsoft Office, particularly Excel
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritise effectively
• Ability to work independently as well as part of a team
• Professional and proactive approach to work

Responsibilities

• Processing purchase and sales invoices, raising customer invoices and monitoring outstanding payments
• Maintaining accounts payable and accounts receivable records and ensuring financial documentation is accurately recorded
• Reconciling bank, credit card and other financial transactions
• Processing employee expenses and supplier payments
• Assisting with credit control and following up outstanding customer accounts
• Maintaining financial records and filing systems and assisting with month-end and year-end accounting procedures
• Preparing basic financial reports, spreadsheets and reconciliations
• Liaising with suppliers, customers and external accountants as required
• Assisting with payroll administration and providing relevant information to payroll providers
• Supporting the Directors with ad-hoc accounting tasks and projects
• Managing general office administration, including calls, emails, post and correspondence
• Maintaining office records, filing systems, databases and contact lists
• Ordering office supplies, coordinating equipment, utilities, maintenance and service providers
• Arranging meetings, appointments and occasional travel, as well as supporting new starter and general HR administration

Skills

Numerical skills

Attention to detail

Organisational skills

Communication skills

Time management

Multi-tasking

Teamwork

Independent worker

Tools

Microsoft Excel

Sage

QuickBooks

Job description

Accounts & Office Administrator

We are recruiting for an Accounts & Office Administrator to join our client, a growing business working within the fast-moving video telematics and vehicle tracking industry. Their technology is helping businesses improve driver safety, protect vehicles and assets, reduce operating costs and run their fleets more efficiently.

This is a varied and hands-on role where you'll play an important part in keeping both the financial and day-to-day office operations running smoothly. Working across accounts, finance and administration, you'll have the opportunity to take ownership of a wide range of responsibilities and make a real contribution within a growing business.

Requirements

• Previous experience in an accounts, finance or office administration role
• Good numerical and analytical skills with strong attention to detail and accuracy
• Excellent organisational and time management skills
• Good working knowledge of Microsoft Office, particularly Excel
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritise effectively
• Ability to work independently as well as part of a team
• Professional and proactive approach to work

Responsibilities

• Processing purchase and sales invoices, raising customer invoices and monitoring outstanding payments
• Maintaining accounts payable and accounts receivable records and ensuring financial documentation is accurately recorded
• Reconciling bank, credit card and other financial transactions
• Processing employee expenses and supplier payments
• Assisting with credit control and following up outstanding customer accounts
• Maintaining financial records and filing systems and assisting with month-end and year-end accounting procedures
• Preparing basic financial reports, spreadsheets and reconciliations
• Liaising with suppliers, customers and external accountants as required
• Assisting with payroll administration and providing relevant information to payroll providers
• Supporting the Directors with ad-hoc accounting tasks and projects
• Managing general office administration, including calls, emails, post and correspondence
• Maintaining office records, filing systems, databases and contact lists
• Ordering office supplies, coordinating equipment, utilities, maintenance and service providers
• Arranging meetings, appointments and occasional travel, as well as supporting new starter and general HR administration

Desirables

• Experience using accounting software such as Sage, QuickBooks or similar, with knowledge of bookkeeping principles and accounting procedures
• Experience with purchase ledger, sales ledger, bank reconciliations or payroll processes
• Previous experience in a small or medium-sized business environment

Benefits and Details

• Salary: £29,000
• Working Hours: 9-5pm
• Location: Markfield, Leicester
• Duration: Permanent, office based
• Company pension
• Free parking / on-site parking
• Sick pay