Accounts & Office Administrator

Confidential; Leicester; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Company pension

Free parking / on-site parking

Sick pay

Job summary

Confidential is recruiting an Accounts & Office Administrator to join a growing business in the video telematics and fleet management sector. You will handle financial and office operations, processing invoices, maintaining records, and supporting payroll and general administration.

This hands-on, varied role offers the chance to own tasks and contribute to month‑end procedures, supplier and customer liaison, and daily office management.

Qualifications

• Previous experience in an accounts, finance or office administration role.
• Strong numerical and analytical skills with high attention to detail.
• Excellent organisational and time management abilities.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Ability to work independently as well as part of a team.
• Professional and proactive approach to work.

Responsibilities

• Processing purchase and sales invoices, raising customer invoices and monitoring outstanding payments.
• Maintaining accounts payable and accounts receivable records and ensuring financial documentation is accurately recorded.
• Reconciling bank, credit card and other financial transactions.
• Processing employee expenses and supplier payments.
• Assisting with credit control and following up outstanding customer accounts.
• Maintaining financial records and filing systems and assisting with month-end and year-end accounting procedures.
• Preparing basic financial reports, spreadsheets and reconciliations.
• Liaising with suppliers, customers and external accountants as required.
• Assisting with payroll administration and providing relevant information to payroll providers.
• Supporting the Directors with ad-hoc accounting tasks and projects.
• Managing general office administration, including calls, emails, post and correspondence.
• Maintaining office records, filing systems, databases and contact lists.
• Ordering office supplies, coordinating equipment, utilities, maintenance and service providers.
• Arranging meetings, appointments and occasional travel, as well as supporting new starter and general HR administration.

Skills

Accounts & Finance

Numerical skills

Analytical skills

Excel

Written and verbal communication

Multitasking

Organisational skills

Teamwork

Professional and proactive

Tools

Sage

QuickBooks

Job description

Accounts & Office Administrator

We are recruiting for an Accounts & Office Administrator to join our client, a growing business working within the fast-moving video telematics and vehicle tracking industry. Their technology is helping businesses improve driver safety, protect vehicles and assets, reduce operating costs and run their fleets more efficiently.

This is a varied and hands-on role where you ll play an important part in keeping both the financial and day-to-day office operations running smoothly. Working across accounts, finance and administration, you ll have the opportunity to take ownership of a wide range of responsibilities and make a real contribution within a growing business.

As an Accounts & Office Administrator you will need to have/be:

• Previous experience in an accounts, finance or office administration role


• Good numerical and analytical skills with strong attention to detail and accuracy


• Excellent organisational and time management skills


• Good working knowledge of Microsoft Office, particularly Excel


• Strong written and verbal communication skills


• Ability to manage multiple tasks and prioritise effectively


• Ability to work independently as well as part of a team


• Professional and proactive approach to work

Role of Accounts & Office Administrator

• Processing purchase and sales invoices, raising customer invoices and monitoring outstanding payments


• Maintaining accounts payable and accounts receivable records and ensuring financial documentation is accurately recorded


• Reconciling bank, credit card and other financial transactions


• Processing employee expenses and supplier payments


• Assisting with credit control and following up outstanding customer accounts


• Maintaining financial records and filing systems and assisting with month-end and year-end accounting procedures


• Preparing basic financial reports, spreadsheets and reconciliations


• Liaising with suppliers, customers and external accountants as required


• Assisting with payroll administration and providing relevant information to payroll providers


• Supporting the Directors with ad-hoc accounting tasks and projects


• Managing general office administration, including calls, emails, post and correspondence


• Maintaining office records, filing systems, databases and contact lists


• Ordering office supplies, coordinating equipment, utilities, maintenance and service providers


• Arranging meetings, appointments and occasional travel, as well as supporting new starter and general HR administration

Desirable:

• Experience using accounting software such as Sage, QuickBooks or similar, with knowledge of bookkeeping principles and accounting procedures


• Experience with purchase ledger, sales ledger, bank reconciliations or payroll processes


• Previous experience in a small or medium-sized business environment

Benefits / Details of working as an Accounts & Office Administrator:

Salary: £28,000

Working Hours: 9-5pm

Location: Markfield, Leicester

Duration: Permanent, office based

Company pension

Free parking / on-site parking

Sick pay