Office Administrator

Recruitment Helpline; Maidstone; On-site; GBP 16,000; Part time

Job summary

A well-established company in Maidstone is looking for an Office Administrator for a part-time role of 20 hours per week, focusing on supporting the management team. Applicants should have a minimum of 2 years’ experience and strong IT and customer service skills. A competitive salary of £15,600 per annum is available along with benefits such as private healthcare and a pension scheme.

Benefits

Competitive salary

20 days holiday + bank holidays

Private Healthcare

Company contributory pension scheme

Pirkx membership for additional benefits

Qualifications

• Minimum 2 years’ experience in an office administration or finance-focused role.
• Confident working with numbers and quotes.
• Strong attention to detail and proactive work ethic.

Responsibilities

• Support daily office procedures for the operations team.
• Manage shared inboxes and respond to routine enquiries.
• Prepare reports and maintain accurate records.

Skills

IT skills

Customer care skills

Organisational skills

Time management

Communication skills

Education

Business Administration qualification

GCSEs including English and Maths (Grade C/4 or above)

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.

Job Type : 20 hours Per Week, Mon – Fri, Permanent.

This role is initially offered at 20 hours per week, with the possibility of increased hours in the future depending on business needs.

Salary: Very Competitive Salary, Depending on Experience. (£15.00ph)

Location: Maidstone, Kent.

The Company

Delivering bespoke security solutions we aim to provide unrivalled safety through security. The company ethos and culture are to deliver the highest standards and values, tailored to private clients, whilst remaining committed to developing a class winning solutions whilst upholding traditional heraldic values.

About the Role

We are looking for an enthusiastic part time Office Administrator for 20 hours per week with excellent IT and customer care skills to support their management team.

This is an office-based role.

You will support the daily office procedures for the operations team and will act as a point of contact for all clients and employees, providing administrative support and managing their queries.

You will be highly motivated, proactive and have a good sense of humour. You will have excellent organisation and communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.

Main duties include :

• Managing shared inboxes and responding to routine enquiries.
• Preparing, formatting, and circulating reports, meeting notes, and presentations.
• Maintaining accurate records, databases, and filing systems (digital and physical).
• Scheduling and coordinating meetings, site visits, and team calendars.
• Monitoring and recording expenses against budgets.
• Assisting with supplier onboarding and maintaining supplier records.
• Supporting with quotes, tender documents, and contract administration.
• Tracking project progress and updating internal systems.
• Assisting with resource allocation and workforce scheduling.
• Liaising with engineers, subcontractors, and clients to coordinate activities.
• Monitoring deadlines and following up to ensure tasks are completed.
• Maintaining health & safety records, training logs, and compliance documents.
• Ensuring policies, procedures, and certifications are up to date.
• Preparing site access paperwork and permits as required.
• Acting as the first point of contact for internal queries.
• Supporting cross-team communication between operations, finance, and management.
• Preparing client updates or summaries on project status when required.
• Identifying areas where admin processes can be streamlined.
• Supporting implementation of new systems or tools for greater efficiency.

You will have a good working knowledge of office equipment and office management tools and are ultimately able to ensure administrative activities run smoothly on a daily and long-term basis.

Candidate Requirements

• Minimum 2 years’ experience in an office administration or finance-focused support role.
• Confident working with numbers, and quotes.
• Business Administration qualification desirable.
• GCSEs including English and Maths (Grade C / 4 or above).
• Accomplished in Microsoft Office, particularly Excel and Word and Xero.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.

What We’re Looking For

• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.

Benefits

• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.

Office Based. Working 20 hours Mon – Fri on a permanent basis you will receive a highly competitive salary £15,600 annum.