Office Administrator

Red Door Recruitment; St Albans; On-site; GBP 21,000 - 25,000; Full time

Job summary

A family-run business in St Albans is seeking an Office Coordinator to join a small team. The role involves various administrative tasks to ensure smooth operations, including assisting the Director and Project Manager, liaising with clients and suppliers, and managing office duties. Candidates should possess good administrative skills and be confident communicators. Training and support will be provided, making this a great opportunity for those looking to grow in a friendly environment. The package includes a competitive salary and office-based hours.

Benefits

Friendly, family feel environment

Free parking

Office-based hours: Mon-Fri 9am-5pm

Qualifications

• Good administrative skills, proficient in Microsoft Office.
• Confident communicator and self-starter.
• Able to work with minimal instruction while maintaining accuracy.

Responsibilities

• Assist the Director and Project Manager daily.
• Liaise with suppliers, clients, and engineers.
• Manage office duties including answering phones and filing.
• Organise company emails and ensure timely responses.
• Handle incoming and outgoing office post.
• Maintain inventory of office supplies.
• Scan physical documents for digital records.
• Organise travel and accommodation for staff as needed.
• Manage timesheets and staff holidays.
• Order necessary parts for engineering works.
• Prepare typed documents and work with Excel.
• Organise training as required.

Skills

Good administrative skills

Confident communicator

Flexible and able to work under minimal instruction

Attention to detail

Use of Microsoft packages

Job description

We are currently recruiting an Office Coordinator for a well-established, family run business based in St Albans.

You will be working in a multi-functional role within a small, close-knit team of 4. The day to day will involve administrative work to allow the company to function smoothly. We are looking for someone approachable and with the right attitude. Whilst previous experience is beneficial it’s not essential as the client will provide training and support to the right candidate!

What’s in it for you;

• Hours : Mon-Fri 9am-5pm, office based
• Salary : £25k
• Friendly, family feel environment
• Free parking!

Key Responsibilities :

• Providing day to day assistance to the Director and Project Manager
• Liaising with Suppliers, Clients and Engineers
• General office duties including filling, answering the phones
• Managing company email address, ensuring all queries are directed to the responsible person and answered within a reasonable timescale
• Managing incoming and outgoing office post and deliveries
• Managing inventory of office supplies to ensure smooth office operations
• canning of physical paperwork, ensuring no records go to storage without a digital record being available
• Organising travel and accommodation for staff when needed
• Management of timesheets and staff holidays
• Ordering and managing the delivery of necessary parts for the engineers works
• Confident in working with Excel spreadsheets and preparing typed documents
• Organise training when necessary

What the client is looking for :

• Good administrative skills, use of Microsoft packages
• Confident communicator
• A self-starter who is flexible and able to work under minimal instruction, common sense and initiative essential!
• Ability to work quickly, whilst always maintaining high levels of accuracy and attention to detail