Office Administrator

Shero Talent Consultancy; South Yorkshire; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Career development

Friendly team

37.5 hour workweek

Job summary

Shero Talent Consultancy in Rotherham seeks an organised Construction & Facilities Coordinator to join our office-based team. This fast-paced role requires coordinating contractors, managing site logistics, and supporting the delivery of construction and facilities projects.

The ideal candidate will have construction/facilities sector experience and an existing contractor network. Strong communication, organisation, and multi-project coordination are essential for success in this role.

Qualifications

• Experience in construction and facilities management sectors.
• Experience scheduling contractors or coordinating works.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Ability to manage multiple projects simultaneously.
• Existing network of contractors is advantageous.
• Knowledge of plant hire, site logistics, or construction operations.

Responsibilities

• Schedule and coordinate jobs, ensuring contractors are allocated efficiently.
• Organise delivery of plant, equipment, and materials to sites.
• Liaise with contractors, suppliers, and clients to ensure on-time delivery.
• Maintain regular communication with contractors regarding availability and progress.
• Proactively follow up new work opportunities and maintain a project pipeline.
• Coordinate day-to-day office operations relating to project delivery.
• Manage project schedules, diaries, and administrative records.
• Prepare and maintain accurate job information and documentation.
• Respond to client enquiries with progress updates.
• Support the wider team with admin and coordination duties.
• Build and maintain relationships with contractors, suppliers, and clients.

Skills

Construction experience

Contractor scheduling

Organisational skills

Communication skills

MS Office

Client liaison

Project coordination

Tools

Microsoft Office

Scheduling software

Job management software

Job description

Experience in working within the Construction sector is essential for this role

Job Summary

We are seeking an organised, proactive, and customer-focused Construction & Facilities Coordinator to join our office-based team in Rotherham.

This is a fast-paced role that requires excellent communication and coordination skills, with responsibility for scheduling contractors, organising site logistics, liaising with clients, and supporting the delivery of construction and facilities management projects.

The ideal candidate will have previous experience within the construction and facilities management sector, along with established relationships with contractors and a strong understanding of coordinating multiple projects simultaneously.

Key Responsibilities

• Schedule and coordinate jobs, ensuring contractors are allocated efficiently to meet client requirements.
• Organise the delivery of plant, equipment, and materials to construction and facilities management sites.
• Liaise with contractors, suppliers, and clients to ensure works are delivered on time and to the required standard.
• Maintain regular communication with contractors regarding availability, progress, and site requirements.
• Proactively follow up new work opportunities and assist in maintaining a consistent pipeline of projects.
• Coordinate day-to-day office operations relating to project delivery.
• Manage project schedules, diaries, and administrative records.
• Prepare and maintain accurate job information and documentation.
• Respond to client enquiries and provide updates on project progress.
• Support the wider team with general administration and coordination duties.
• Build and maintain strong working relationships with contractors, suppliers, and clients.

Skills & Experience

We are looking for:

• Previous experience within the construction and/or facilities management sector.
• Experience scheduling contractors or coordinating works.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to prioritise workloads and work effectively in a busy office environment.
• Competent using Microsoft Office, including Outlook, Word, and Excel.
• Ability to build and maintain professional relationships with contractors and clients.
• Ideally an existing network of contractors within the construction or facilities management industry.
• Experience coordinating multiple projects simultaneously.
• Knowledge of plant hire, site logistics, or construction operations.
• Experience using job management or scheduling software.

What We Offer

• Permanent, full-time office-based position.
• Competitive salary.
• Monday to Friday working pattern (37.5 hours per week).
• Opportunity to work within a growing and supportive business.
• Varied role with responsibility and career development opportunities.
• Friendly and collaborative working environment.