Facilities & Office Coordinator

Thorn Baker Industrial; Bingham; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Onsite gym

Games room

Free onsite parking

33 days annual leave

Newly renovated office space

Job summary

Thorn Baker Industrial is seeking a proactive Facilities & HR Coordinator to join a busy distribution operation in the Bingham area of Nottinghamshire. You will oversee everyday office operations, support people processes and provide essential HR and administrative support across the business.

In a fast-paced e-commerce FMCG environment you will manage facilities coordination, supplier relationships, onboarding, contracts and compliance, while delivering a high standard of office service.

Qualifications

• Excellent organizational skills and meticulous attention to detail.
• Proactive, with the ability to take ownership and anticipate needs.
• Experience in office administration and facilities coordination.
• Familiar with HR administration and onboarding processes.
• Strong communication skills and ability to work with suppliers and colleagues.

Responsibilities

• Oversee day-to-day office operations to keep everything running smoothly.
• Coordinate facilities maintenance, repairs, contractors and service providers.
• Manage contracts for telecoms and office services; monitor and renew as needed.
• Administer HR tasks: onboarding, offers, contracts and employee records.
• Support internal communications and office initiatives.

Skills

Organised

Attention to detail

Proactive

Multitasking

Strong communicator

Office administration

Facilities coordination

HR administration

Microsoft Office

Tools

Microsoft Office

Job description

Facilities & Office Coordinator Thorn Baker Industrial Bingham, Nottinghamshire, England

Thorn Baker Industrial Recruitment are currently recruiting for a Facilities & HR Coordinator to join a busy, well known distribution company based in the Bingham area of Nottingham.

Job Overview

We're looking for a proactive, highly organised Facilities & HR Coordinatorto become the heartbeat of our busy office. This is a varied, hands on position where no two days are the same. You'll be responsible for ensuring our workplace runs smoothly while supporting our people processes and providing essential administrative support across the business.

Working within a fast-paced e-commerce FMCG environment, you'll take ownership of our office operations, facilities coordination and employee administration. This role would suit someone who enjoys solving problems, takes pride in staying organised and is always one step ahead.

• Starting Salary of £35,000+
• Working Monday - Friday 10am - 6pm
• 33 days annual leave (including bank holidays)
• Onsite Gym and Games Room
• Free onsite parking
• Newly renovated office space

Office & Facilities

• Manage the day-to-day running of the office and ensure everything operates efficiently.
• Coordinate office maintenance, repairs and contractor visits.
• Manage relationships with service providers
• Monitor and renew contracts including telecoms and office services.
• Oversee office security systems including alarms, CCTV and access arrangements.
• Coordinate waste collection and recycling services.
• Order stationery, office supplies and workplace consumables.
• Ensure the office remains clean, safe and fully operational at all times.
• Identify improvements and proactively resolve issues before they become problems.

HR & Administration

• Support the onboarding process for new employees.
• Prepare offer letters, contracts and new starter documentation.
• Maintain accurate employee records and HR administration.
• Liaise with our external HR provider when required.
• Provide general administrative support across the business.
• Assist with internal communications and office initiatives.

About You

We're looking for someone who is:

• Exceptionally organised with excellent attention to detail.
• Proactive and confident taking ownership of tasks.
• Comfortable managing multiple priorities in a fast-paced environment.
• A strong communicator who enjoys building relationships with colleagues and suppliers.
• Practical and solutions-focused with a "can-do" attitude.
• Experienced in office administration, office management, facilities coordination or a similar role.
• Familiar with basic HR administration such as onboarding and employee documentation (full HR support is provided externally for more complex employee matters).
• Confident using Microsoft Office and general business systems.