Contract Coordinator

AMB Recruitment Group; Manchester; On-site; GBP 28,000 - 32,000; Full time

Job summary

AMB Recruitment Group is assisting a facilities management client in Manchester to hire a Contract Coordinator. The role focuses on keeping engineers moving, arranging materials and ensuring smooth contract administration on site.

You will coordinate engineers, manage schedules, raise orders and maintain client portals while delivering high service levels in a busy environment. This is a great opportunity for someone aiming for long-term growth within a growing business.

Qualifications

• Experience in facilities management, maintenance, scheduling or contract coordination is beneficial.

Responsibilities

• Coordinating engineers and managing schedules across multiple contracts
• Planning reactive and planned maintenance works
• Liaising with clients, suppliers, subcontractors and engineers
• Raising purchase orders and managing job documentation
• Updating systems, spreadsheets and client portals
• Monitoring KPIs and service levels
• Chasing paperwork and ensuring compliance records are maintained
• Handling incoming calls and emails professionally
• Supporting the wider operations team with day-to-day contract administration

Skills

Organised

Multi-tasking

Calm under pressure

IT skills

Communication

Tools

MS Office

Job description

Contract Coordinator

Manchester 28,000 - 32,000 DOE Full Time Permanent

Do you thrive on organisation? Are you the person who always knows what's happening, what needs doing next and who needs chasing?

We're recruiting for a growing facilities management business that's winning major contracts across the UK and investing heavily in its people. Due to continued growth and internal promotions, we're looking for two Contract Coordinators to join a busy, supportive team on site in Manchester.

This is not a role for someone who wants to watch the clock.

It's for someone who enjoys being at the heart of the operation, keeping engineers moving, solving problems, managing priorities and making sure nothing falls through the cracks.

You’ll be working in a high-energy environment where no two days are the same. One minute you’ll be coordinating engineers and arranging materials, the next you’ll be updating clients, raising purchase orders, handling urgent requests or helping the team overcome unexpected challenges.

If you enjoy being busy, love organisation and take pride in keeping things running smoothly, you’ll feel right at home.

The Role

You’ll be responsible for:

• Coordinating engineers and managing schedules across multiple contracts
• Planning reactive and planned maintenance works
• Liaising with clients, suppliers, subcontractors and engineers
• Raising purchase orders and managing job documentation
• Updating systems, spreadsheets and client portals
• Monitoring KPIs and service levels
• Chasing paperwork and ensuring compliance records are maintained
• Handling incoming calls and emails professionally
• Supporting the wider operations team with day-to-day contract administration

What We’re Looking For

We’re looking for people who:

• Love being organised and take pride in getting the details right
• Can confidently manage multiple tasks and deadlines at once
• Stay calm when things get busy
• Are comfortable speaking with engineers, suppliers and clients
• Have strong IT skills and can confidently work across multiple systems
• Aren’t afraid to pick up the phone and get things sorted
• Have a positive attitude and are willing to roll their sleeves up when needed
• Want to build a long-term career, not just find their next job

Experience within facilities management, maintenance, construction, scheduling, planning or contract coordination would be highly beneficial, but attitude, organisation and work ethic are just as important.

What’s On Offer

• 28,000 - 32,000 depending on experience
• Monday to Friday, 8:30am - 5:00pm
• Genuine opportunities for progression
• A growing business with a strong track record of promoting from within
• A supportive team environment where hard work is recognised and rewarded

This is an excellent opportunity for someone who takes pride in being the person that keeps everything together and wants to develop a long-term career within a growing and ambitious business.