Facilities Administrator

Confidential; Leeds; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Confidential in Leeds is seeking an organised Administrator to join our Operations team. You will support the day-to-day running of projects, keeping schedules, records, data and communications up to date.

You will work closely with the Head of UK Operations and wider Operations, Delivery, Quality and Finance teams, gaining exposure to project coordination, facilities management and operational delivery.

Qualifications

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Confident using Microsoft Office and computer systems.
• Ability to manage multiple tasks and deadlines.
• Proactive attitude and willingness to learn.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support to the Operations team.
• Assist with scheduling and coordinating project activities and resources.
• Maintain accurate project schedules, records and documentation.
• Communicate with clients, suppliers, contractors and internal teams.
• Monitor project progress and flag potential delays or issues.
• Assist with workload allocation and operational planning.
• Produce basic reports and planning updates.
• Maintain company systems and ensure information is accurate and up to date.
• Support project mobilisation, bids and new contract planning.
• Undertake additional administrative duties to support the wider business.

Skills

Organised

Time management

Attention to detail

Communication skills

MS Office

Multi-tasking

Proactive learner

Team player

Tools

Microsoft Office

Job description

Administrator

Department: Operations
Reporting to: Head of UK Operations
Location: Leeds City Centre & Home Working
Working Pattern: 3 days in the Leeds office / 2 days working from home
Employment Type: Permanent
Start Date: ASAP

The Role

We are looking for an organised and proactive Administrator to join our Operations team.

This is a great opportunity for someone looking to build a career within administration and operations. You will support the day-to-day running of projects, helping to keep schedules, records, data and communications organised and up to date.

You will work closely with the Head of UK Operations and wider Operations, Delivery, Quality and Finance teams, gaining exposure to project coordination, facilities management and operational delivery.

Key Responsibilities

• Provide general administrative support to the Operations team.


• Assist with scheduling and coordinating project activities and resources.


• Maintain accurate project schedules, records and documentation.


• Communicate with clients, suppliers, contractors and internal teams.


• Monitor project progress and flag potential delays or issues.


• Assist with workload allocation and operational planning.


• Produce basic reports and planning updates.


• Maintain company systems and ensure information is accurate and up to date.


• Support project mobilisation, bids and new contract planning.


• Undertake additional administrative duties to support the wider business.

What We’re Looking For

We're looking for someone who is organised, reliable and keen to learn.

Previous experience in administration, coordination, scheduling or a similar role would be beneficial, but attitude and willingness to develop are more important.

• Strong organisational and time-management skills.


• Excellent attention to detail.


• Good written and verbal communication skills.


• Confident using Microsoft Office and computer systems.


• Ability to manage multiple tasks and deadlines.


• Proactive attitude and willingness to learn.


• Ability to work independently and as part of a team.

Career Development

This role offers the opportunity to develop within a growing business and gain experience across administration, project coordination, operations, facilities management and client delivery.

As the business continues to grow, there is genuine scope for progression for someone who performs well, takes ownership and wants to build a long-term career within Operations.

The Company

We are a growing Risk Management business, providing compliance, facilities management and operational services across a large property portfolio.

The business has experienced significant growth and is continuing to expand its operational teams and service offering. This role will support the continued growth of the business and the effective delivery of its projects and services.