Office Administrator

Archangel Lightworks; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A forward-thinking connectivity firm in Oxford is seeking an Office Administrator to support the Operations team in maintaining efficient office facilities and processes. The ideal candidate will demonstrate proven experience in office administration, possess strong organisational skills, and have excellent communication abilities. Responsibilities include managing enquiries, assisting in recruitment, and coordinating events. Perks include flexible working options and a supportive team culture.

Benefits

Hybrid working options

25 days annual leave plus bank holidays

Equity options

Annual team retreat and regular socials

Qualifications

• Proven experience in an office administration or similar role.
• Strong organisational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Assist the Office Manager to maintain office facilities.
• Manage company enquiries via phone and email.
• Conduct recruitment screenings of candidates.
• Organise team events and arrange travel logistics.

Skills

Organisational skills

Time-management skills

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

Archangel Lightworks is a connectivity company building wireless technology to create the space-enabled networks of the future. We’re passionate about improving humanity’s communications infrastructure and solving some of Earth’s most critical problems from economic inclusion to climate change. Our start-up is a fast-paced and supportive environment, where you can make your mark as part of a growing team and work on the cutting-edge of innovation.

We’re looking for a Office Administrator to join our Operations team and support the organisation to deliver transformative laser communications technology. You will be responsible for working as part of the Operations team to support effective day-to-day running of our facilities and operational processes.

Your responsibilities will include:

Office Management

• Assist the Office Manager to maintain the smooth running of the office facilities
• Manage company enquiries by phone call and email
• Maintain filing systems
• Provide procurement support
• Provide general support to create a safe, enjoyable and productive office environment

Recruitment support

• Manage candidates through the recruitment process using our Applicant Tracking System
• Conduct recruitment screenings of candidates
• Support the onboarding of new candidates

Travel and Events

• Arrange business travel logistics
• Organise team events

Requirements:

• Proven experience in an office administration, administrative assistant, or similar role
• Strong organisational and time-management skills with the ability to multitask
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional telephone manner

Desirable additional skills:

• Qualified first aider - training can be provided if necessary
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience in a start-up environment
• Experience coordinating meetings, travel, or events
• Knowledge of health & safety or office compliance procedures

Location: Our office is based in Osney Mead, Oxford.

Compensation & Perks:

• The opportunity to make a difference building cutting edge technology to support a world-changing vision.
• Options for hybrid working and custom arrangements that matter to you.
• 25 days annual leave allowance plus bank holidays.
• Equity options in a growing start-up.
• Investment in you to help you grow, with training resources and budget.
• Supportive team culture with high levels of ownership and responsibility.
• Annual team retreat, regular socials and weekly team lunch.