Office Admin Assistant

Allen Associates; Oxford; On-site; GBP 23,000 - 26,000; Part time

Job summary

A dedicated charity organization in Oxford is seeking an OfficeAdmin Assistant. This role involves managing training logistics, processing orders, and supporting the team with administrative tasks. Ideal candidates will have administrative experience, strong IT skills, and a full driving license. This position offers a competitive salary, flexible working options, and a supportive environment.

Benefits

Competitive salary

30 days annual leave plus bank holidays

Access to Employee Assistance Programme

Discount schemes

Flexible working options

Parking on site

Qualifications

• Proven experience in administration, ideally within charity or education sectors.
• Strong IT skills with databases, spreadsheets, CRM platforms, and Microsoft Office.
• Full driving licence and willingness to use a vehicle for resource collection.

Responsibilities

• Processing and fulfilling training and resource orders to ensure timely delivery.
• Packing and dispatching resources and managing stock levels.
• Supporting the training team with administrative tasks and database management.
• Assisting with data entry and reporting to track outcomes.
• Carrying packaged resources to and from the post office.
• Supporting general office administration.

Skills

Administrative experience

Strong IT skills

Organisational skills

Clear communication

Attention to detail

Tools

Microsoft Office

Databases

CRM platforms

Job description

OfficeAdmin Assistant

If you enjoy detailed administrative work and want to make a meaningful difference, this is your chance to join a dedicated organisation. You will be essential in ensuring training resources are prepared and distributed efficiently.

Note that this role will involve carrying packaged resources to and from the post office, so you must be willing and able to do this.

Responsibilities

• Processing and fulfilling training and resource orders to ensure timely delivery for scheduled sessions, supporting the organisation's core mission of improving children's learning experiences.
• Packing and dispatching resources, managing stock levels and maintaining accurate records to optimise the training logistics and minimise delays.
• Supporting the training team with administrative tasks such as updating databases, managing CRM platforms, and maintaining web content to ensure information is current and accessible.
• Assisting with data entry and reporting to track outcomes and support continuous improvement aligned with the organisation's values of transparency and quality.
• Carrying packaged resources to and from the post office, which involves using a vehicle, so a full driving licence is essential.
• Supporting general office administration to contribute to a positive, collaborative work environment that promotes shared goals and continuous learning.

Rewards

• Competitive salary of £23,555 - £25,555 per annum (full-time equivalent for part-time).
• 30 days annual leave plus bank holidays after probation, promoting work-life balance.
• Access to Employee Assistance Programme and discount schemes for added wellbeing benefits.
• Flexible working options, including part‑time applications for four days per week.
• Parking on site, making your commute as convenient as possible, and a supportive, friendly team environment.

Qualifications

• Proven experience in administration, ideally within the charity or education sectors.
• Strong IT skills, including experience with databases, spreadsheets, CRM platforms, and Microsoft Office.
• Experience managing web content and supporting training logistics is desirable.
• A full driving licence and willingness to use a vehicle for resource collection.
• Excellent organisational skills, attention to detail, and the ability to prioritise tasks effectively.
• Friendly, proactive, and able to communicate clearly within a small team.

Location

This role is based in Oxford. The setting is easily accessible with parking available on site. The position involves occasional travel to the post office and local venues.

The Company

Our client is a charity with a kind and supportive culture.