Music Agency Admin & Artist Relations Coordinator

Niceboard; Greater London; Hybrid; GBP 22,000 - 29,000; Full time

Job summary

THE·TEAM is seeking a capable Music Assistant in Greater London to support artists across live performances, touring, and brand partnerships. You will maintain artist records, manage bios and itineraries, and assist with contracts and invoicing to ensure smooth bookings.

The role requires strong organisational and communication skills, proficiency with CRM systems, and the ability to liaise with agents and accounting teams. A fast-paced, collaborative environment awaits.

Qualifications

• Experience in a Music Assistant role or similar setting.
• Strong organisational and multitasking abilities.
• Excellent communication, both written and verbal.
• Proficient with CRM systems, Outlook and Word.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM booking system.
• Issue contracts for confirmed performances and handle amendments.
• Track unreturned contracts and chase signed copies.
• Prepare and issue artist itineraries.
• Create and send invoices for show-related payments.
• Track settlements and liaise with accounting for statements.
• Assist with immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and coordinate ticketing artwork with teams.
• Manage calendars and inbound calls for agents; book travel when needed.

Skills

Music Assistant experience

Organisational skills

Communication skills

CRM proficiency (Outlook/Word)

Tools

CRM system

Job description

THE·TEAM is seeking a capable Music Assistant in Greater London to support artists across live performances, touring, and brand partnerships. You will maintain artist records, manage bios and itineraries, and assist with contracts and invoicing to ensure smooth bookings.

The role requires strong organisational and communication skills, proficiency with CRM systems, and the ability to liaise with agents and accounting teams. A fast-paced, collaborative environment awaits.