Agent Assistant, Music

TEAM; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

The·TEAM’s music department manages artist representation across live performance, touring, and brand partnerships. The Music Assistant will maintain records, manage communications, and support agents with itineraries, invoices, and contract processing.

This role emphasizes strong organisational skills and proficiency with CRM systems, Outlook, and Word to keep artist data and show details up to date in a fast-paced environment.

Qualifications

• Experience as a Music Assistant or in artist management preferred.
• Strong organisational and communication abilities.
• Familiar with client databases and CRM systems.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in CRM booking system.
• Enter offers and show details into CRM.
• Issue contracts for confirmed performances and amendments.
• Create and send invoices for show-related payments.
• Prepare and issue immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements, ticketing, and artwork coordination.
• Manage calendars for agents and internal artist calendar; book travel as needed.

Skills

Organisational skills

Communication skills

CRM systems proficiency

Tools

CRM software

Outlook

Word

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .WHAT YOU WILL BE DOINGMaintain accuracy of artist contact records and deal memos in bespoke CRM booking system.Keep client bios, riders, and marketing assets up to date.Enter offers and relevant show details into CRM booking system.Issue contracts for confirmed performances and deal with subsequent contract amends.Track unreturned contracts; chase signed contracts.Complete and issue artist itineraries.Create and send invoices for show-related payments (deposits, balances, etc)Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.Prepare and issue immigration paperwork (Certificate of Sponsorship)Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artworkSet and confirm meetings and maintain calendars for agents and internal artist calendar.Manage inbound phone calls on behalf of agents.Book agent business travel as necessary.Submit agent expense reports.Manage show and festival guest lists.Take on additional tasks and responsibilities as assigned.THE SKILLS AND EXPERIENCE YOU NEEDPrevious experience within a Music Assistant roleExcellent Organisational skillsExcellent Communication SkillsProficient with CRM systems, Outlook and WordTHE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.