Agent Assistant, Music

THE; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

THE·TEAM in London is seeking an Agent Assistant to support the music department with artist records, contracts, itineraries and client materials. This is a hands-on, office-based role at our Aldwych location.

You will manage CRM entries, prepare offers, invoices and travel arrangements, while collaborating with agents, promoters and accounting to keep shows running smoothly. A keen eye for detail and strong communication are essential, as you will liaise with artists and external partners daily

Qualifications

• Previous experience within a Music Assistant role.
• Excellent organisational skills.
• Excellent communication skills.
• Familiarity with CRM systems enhances efficiency.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into the CRM booking system.
• Issue contracts for confirmed performances and amend as needed.
• Track unreturned contracts and chase signed copies.
• Prepare and issue artist itineraries and travel arrangements.
• Create and send invoices for show payments (deposits, balances).
• Track settlements; notify accounting to generate statements.
• Prepare immigration paperwork (Certificate of Sponsorship) where required.
• Set up tour announcements and liaise on ticketing and artwork.

Skills

Music Assistant experience

Organisational skills

Communication skills

CRM familiarity

Tools

CRM systems

Outlook

Word

Job description

Agent Assistant, MusicWe use cookies to make the safest and most effective website possible.### Agent Assistant, MusicApply: Music Representation & Touring: GBR - London Office (Aldwych): Full time: Posted Today: R5794**THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.** **THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit** **the.team****.** **WHAT YOU WILL BE DOING** * Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.* Keep client bios, riders, and marketing assets up to date.* Enter offers and relevant show details into CRM booking system.* Issue contracts for confirmed performances and deal with subsequent contract amends.* Track unreturned contracts; chase signed contracts.* Complete and issue artist itineraries.* Create and send invoices for show-related payments (deposits, balances, etc)* Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).* Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.* Prepare and issue immigration paperwork (Certificate of Sponsorship)* Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork* Set and confirm meetings and maintain calendars for agents and internal artist calendar.* Manage inbound phone calls on behalf of agents.* Book agent business travel as necessary.* Submit agent expense reports.* Manage show and festival guest lists.* Take on additional tasks and responsibilities as assigned. ## THE SKILLS AND EXPERIENCE YOU NEED * Previous experience within a Music Assistant role* Excellent Organisational skills* Excellent Communication Skills* Proficient with CRM systems, Outlook and Word*THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.*### Welcome*THE·TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us. More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability* *—**not only for our employees, but for clients and the industry at large. If this sounds like a place you'd like to work, let's talk!*### About UsTHE·TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.