Agent Assistant, Music

Niceboard; Greater London; Hybrid; GBP 22,000 - 29,000; Full time

Job summary

THE·TEAM is seeking a capable Music Assistant in Greater London to support artists across live performances, touring, and brand partnerships. You will maintain artist records, manage bios and itineraries, and assist with contracts and invoicing to ensure smooth bookings.

The role requires strong organisational and communication skills, proficiency with CRM systems, and the ability to liaise with agents and accounting teams. A fast-paced, collaborative environment awaits.

Qualifications

• Experience in a Music Assistant role or similar setting.
• Strong organisational and multitasking abilities.
• Excellent communication, both written and verbal.
• Proficient with CRM systems, Outlook and Word.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM booking system.
• Issue contracts for confirmed performances and handle amendments.
• Track unreturned contracts and chase signed copies.
• Prepare and issue artist itineraries.
• Create and send invoices for show-related payments.
• Track settlements and liaise with accounting for statements.
• Assist with immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and coordinate ticketing artwork with teams.
• Manage calendars and inbound calls for agents; book travel when needed.

Skills

Music Assistant experience

Organisational skills

Communication skills

CRM proficiency (Outlook/Word)

Tools

CRM system

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Complete and issue artist itineraries.
• Create and send invoices for show-related payments (deposits, balances, etc)
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship)
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Take on additional tasks and responsibilities as assigned.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.