Agent Assistant, Music

LE057 The.Team: SME Music Limited; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

THE·TEAM’s music department provides representation and marketing services to talent across 28 countries and 70 cities worldwide. We are seeking a Music Assistant to maintain artist records, manage bios and marketing assets, and handle contract-related tasks.

You will input show details, issue contracts, chase signed documents, prepare itineraries, and liaise with agents and accounting teams. Proficiency with CRM, Outlook, and Word is essential.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent organisational skills.
• Excellent communication skills.
• Proficient with CRM systems, Outlook and Word.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with amendments.
• Track unreturned contracts and chase signed agreements.
• Prepare and issue artist itineraries and invoices for show-related payments.

Skills

Excellent organisational skills

Excellent communication skills

CRM systems

Outlook

Word

Experience as Music Assistant

Tools

CRM systems

Outlook

Word

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Complete and issue artist itineraries.
• Create and send invoices for show-related payments (deposits, balances, etc) Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship) Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Take on additional tasks and responsibilities as assigned.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE·TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us.

More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability — not only for our employees, but for clients and the industry at large.

If this sounds like a place you'd like to work, let's talk!

THE·TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.