Multi-Site Receptionist & Admin Coordinator

UPP; Nottingham; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

25 days holiday

Pension

Life assurance

Enhanced family leave policy

Training

Cycle to work scheme

Volunteer/personal development days

Job summary

UPP is seeking a mobile receptionist and general office assistant to cover multiple site receptions during annual leave or sickness in the Nottingham area. The role involves managing visitor records, issuing keys, liaising with university clients, contractors and residents, and supporting day-to-day administration.

The position includes procurement tasks, maintaining on-site records, and operating a property management database.

Qualifications

• Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys.
• Liaise with the university client, sub-contractors, UPP RSL staff and residents.
• Assist the managers in the coordination of on-site activities and day-to-day administration.
• Operate a computer based property management database monitoring all reactive work and planned maintenance.

Responsibilities

• Provide a Reception service to multiple sites when on duty.
• Liaise with clients, contractors, staff and residents to coordinate activities.
• Assist in procurement and processing of orders via the purchase system.
• Maintain technical and personnel records on site.

Skills

Reception duties

Administrative support

Procurement basics

Record keeping

Communication

Tools

Property management database

Job description

UPP is seeking a mobile receptionist and general office assistant to cover multiple site receptions during annual leave or sickness in the Nottingham area. The role involves managing visitor records, issuing keys, liaising with university clients, contractors and residents, and supporting day-to-day administration.

The position includes procurement tasks, maintaining on-site records, and operating a property management database.