Receptionist - Mobile

UPP; Nottingham; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

25 days holiday

Pension

Life assurance

Enhanced family leave policy

Training

Cycle to work scheme

Volunteer/personal development days

Job summary

UPP is seeking a mobile receptionist and general office assistant to cover multiple site receptions during annual leave or sickness in the Nottingham area. The role involves managing visitor records, issuing keys, liaising with university clients, contractors and residents, and supporting day-to-day administration.

The position includes procurement tasks, maintaining on-site records, and operating a property management database.

Qualifications

• Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys.
• Liaise with the university client, sub-contractors, UPP RSL staff and residents.
• Assist the managers in the coordination of on-site activities and day-to-day administration.
• Operate a computer based property management database monitoring all reactive work and planned maintenance.

Responsibilities

• Provide a Reception service to multiple sites when on duty.
• Liaise with clients, contractors, staff and residents to coordinate activities.
• Assist in procurement and processing of orders via the purchase system.
• Maintain technical and personnel records on site.

Skills

Reception duties

Administrative support

Procurement basics

Record keeping

Communication

Tools

Property management database

Job description

The role:

This is a mobile role covering multiple site reception for annual leave and/or sickness.

Reception and General Office Duties

• Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys
• Liaise, as necessary, with the university client, sub-contractors, UPP RSL staff and residents
• Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration
• Operate a computer based property management database monitoring all reactive work and planned maintenance

Procurement

• Assist in procurement of goods and services via the UPP RSL purchase system
• Source potential suppliers, obtaining and inputting their details on the database
• Produce purchase orders for goods and services
• Receipt purchase orders, processing and invoices and submitting them for authorisation

Record Keeping

• Assist in maintaining all technical and statutory records
• Assist in maintaining all personnel records held on site

Other

• Undertake training as required
• Be prepared to work additional hours, as and when the need arises, especially during the main student arrival and departure weekends
• Other duties as commensurate with the post

Offers of employment are subject to satisfactory vetting, inclusive of employment referencing covering the past three years and you may be subject to additional vetting and barring checks to ensure your suitability for the role, which could include completing a basic DBS check.

In return, we are offering a busy and interesting environment to work in with a competitive salary and a great benefits package which includes 25 days holiday plus bank holidays, pension, life assurance, enhanced family leave policy, training, two paid volunteering or personal development days and cycle to work scheme. Check out our website for more information about UPP, our culture and benefits.

UPP welcome all applications and recognise the value of having a diverse and inclusive culture, which reflects the communities we work with and has a positive impact on our people, our student residents, and our university partners.

We understand all disabilities, impairments and conditions are unique, so please advise us of any adjustments which would support you through our recruitment process and also help you to thrive at work.

Our core values of Innovation, Sustainability, Community, Partnership and Respect, are fundamental to our culture and summarise what is important to our business and our people.

We truly care about the experience of our residents and invite you to join our friendly team and help make a positive difference to students living away from home in our accommodation.