Mobile Reception & Admin Coordinator

Upp Ltd; Nottingham; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

25 days holiday

Pension

Life assurance

Enhanced family leave policy

Training opportunities

Two volunteering/personal development

Cycle to work scheme

Job summary

Upp Ltd is seeking a mobile reception and general office support role covering multiple site offices in Nottingham. You will manage visitor records, liaise with university clients and residents, assist managers with on-site admin, and use a property management system to track reactive work and planned maintenance.

You will also assist with procurement, create and approve purchase orders, and maintain essential records.

Qualifications

• Experience in reception and general office administration.
• Ability to liaise with clients, contractors and residents.
• Familiarity with procurement processes and purchase systems.

Responsibilities

• Provide a Reception service to multiple offices and record visitors.
• Liaise with university client, sub-contractors, UPP RSL staff and residents.
• Assist in coordinating on-site activities and day-to-day admin.
• Operate a computer-based property management database for reactive work and maintenance.
• Assist in procurement of goods and services and input supplier details.
• Create purchase orders and process invoices for authorisation.
• Maintain technical and personnel records on site.
• Undertake training; work extra hours during peak periods; perform other duties.
• Subject to vetting, including references and DBS checks.

Skills

Reception duties

Procurement support

Record keeping

On-site administration

Tools

Property management database

Job description

Upp Ltd is seeking a mobile reception and general office support role covering multiple site offices in Nottingham. You will manage visitor records, liaise with university clients and residents, assist managers with on-site admin, and use a property management system to track reactive work and planned maintenance.

You will also assist with procurement, create and approve purchase orders, and maintain essential records.