Multi-Site Office & Facilities Coordinator – Bonus & Benefits

Bibby Financial Services; Manchester; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday

Performance Bonus

Private healthcare

Company pension

Flexible benefits

Wellbeing centre access

Retail discounts

Job summary

Bibby Financial Services is seeking an Office Coordinator for our Manchester team. The role focuses on safe, efficient, and welcoming workplace across multiple sites, managing front of house, BFS helpdesk, FM services, maintenance, and compliance.

Travel to Liverpool & Leeds offices may be required to uphold standards. The role combines facilities management, office operations, health and safety, and employee experience.

Qualifications

• Must hold a Full UK Driving Licence.
• Experience managing multi-site or large office environments.
• Exposure to space planning or office moves preferred.
• Health & safety exposure within an FM environment.
• Front-of-house or workplace experience.

Responsibilities

• Lead facilities management and office coordination in the Manchester office.
• Greet visitors and direct them to contacts promptly.
• Maintain visitor logs and enforce security procedures (badges, signing in).
• Assist with meeting room bookings and escalate issues to line manager.
• Act as keyholder for office security; manage access control.
• Coordinate with H&S & Facilities Manager on vendor activities (vending, supplies, storage).
• Manage contractors and suppliers per company standards.
• Oversee onboarding/inductions and offboarding: access and building passes, new starter inductions.
• Support equipment maintenance and liaise with suppliers for servicing.

Skills

Full UK Driving Licence

Multi-site operations

Space planning/office moves

Health & safety FM exposure

Front-of-house experience

Contract & supplier negotiations

Organisational skills

Commercial mindset on budgets

Job description

Bibby Financial Services is seeking an Office Coordinator for our Manchester team. The role focuses on safe, efficient, and welcoming workplace across multiple sites, managing front of house, BFS helpdesk, FM services, maintenance, and compliance.

Travel to Liverpool & Leeds offices may be required to uphold standards. The role combines facilities management, office operations, health and safety, and employee experience.