Multisite Office & Facilities Coordinator | Bonus & Benefits

Bibby Financial Services Ltd; Manchester; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

25 days holiday

Performance Bonus

Private Healthcare

Company Pension

Flexible benefits

Job summary

Bibby Financial Services Ltd in Manchester is seeking an Office Coordinator to join the team. The role oversees day-to-day front-of-house, manages the BFS helpdesk, and coordinates facilities across multiple sites, with regular travel to Liverpool and Leeds offices.

You will support health and safety, vendor management, onboarding/offboarding, and maintaining security procedures while delivering proactive operations and an excellent employee experience.

Qualifications

• Full UK Driving Licence
• Experience in multi-site operations or large offices
• Exposure to health & safety in an FM environment
• Experience dealing with landlords, contractors and suppliers
• Strong organisational skills and a commercial mindset toward contracts and value

Responsibilities

• Lead facilities management, office coordination or workplace operations within the Manchester office.
• Greet and direct visitors professionally; manage visitor logs and security procedures.
• Assist with meeting room bookings and vendor coordination; act as keyholder.
• Oversee vendor activities (catering, supplies, maintenance) and coordinate with FM Manager.
• Coordinate onboarding/inductions and offboarding; manage office access and passes.
• Support equipment maintenance and liaise with suppliers for repairs/servicing.
• Ensure office security and compliance with safety standards
• Travel to Liverpool and Leeds offices to maintain consistent standards across sites

Skills

Front-of-house

Organisational skills

Supplier management

Multi-site operations

Job description

Bibby Financial Services Ltd in Manchester is seeking an Office Coordinator to join the team. The role oversees day-to-day front-of-house, manages the BFS helpdesk, and coordinates facilities across multiple sites, with regular travel to Liverpool and Leeds offices.

You will support health and safety, vendor management, onboarding/offboarding, and maintaining security procedures while delivering proactive operations and an excellent employee experience.